Senior Executive Assistant Office Jobs

Responsible for general office administration, including renovations, office moves, corporate credit cards, vendor management, and service contracts

5-10 years administrative experience at a global or large professional services firm

Strong computer skills; including Microsoft Office

Provide day to day administrative support to investment professionals

Coordination of complex schedules and logistics

Maintain a professional, organized office environment

Assists with answering phones, taking messages and assisting with patient or staff inquiries

Responsible for keeping files current

Maintains database and records inventory for department

May assemble, order and maintain materials

May retrieve mail and packages from the mailroom

May make copies, send and retrieve faxes upon request.

Manage the CEO’s schedule, weekly priorities, and time-sensitive actions

7+ years of related experience in an administrative role, with a history in providing C-level executive support

Experience working in biotech and/or at an early-stage company highly desired

Excellent organizational skills that reflect the ability to prioritize and perform multiple tasks seamlessly

Exceptional interpersonal skills and desire to build and be a part of a strong collaborative team

Strong professional verbal and written communication skills

Effectively manage active calendars, ensuring schedules are followed and respected for the executives

Work closely with the executive leaders to manage relationships with internal and external stakeholders

Proactive and forward-looking with strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly

Clear communication skills with the ability to organize and prioritize

Be the executives’ right hand by preparing agendas, attending important meetings, and taking notes, while ensuring executive preparation and effectiveness

Prioritize conflicting needs, handle matters expeditiously and follow through

Manage the aesthetics of the office

High School Diploma/GED + 5-10 years minimum relevant experience working with C-Suite Execs

Excellent writing and communication skills

Advertising agency experience is preferred

Flexible work hours and remote work

Life insurance and disability benefits

Excellent time management skills and ability to prioritize to multiple requests

5+ years’ experience working as an Executive Assistant and/or Office Manager supporting C-level executives

Manage the coordination and logistics of both internal and external meetings

Build strong relationships at all levels of the organization and manage a variety of special projects when asked

Excellent verbal and writing skills, great computer skills

Proactively maintain calendars and daily schedules for assigned executives, fielding and prioritizing requests that require attention

Organizes, creates, and distributes key, complex management reports with a high degree of accuracy

Salary commensurate with education and experience.

Manage the daily operations of the Office of the President.

Experience working in a fast paced environment in a confidential capacity.

Proficiency in computer skills and MS Office.

Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities

-Experience or comfort in sales/marketing outreach, client/account management, business development, and cold calling preferred

-Assist in the management of the agency’s social media channels, including interacting with clients and brand partners

-Experience within a sports agency or the sports industry with knowledge of baseball preferred

-Excellent verbal and written communication skills

-Detail oriented with strong organizational skills

-Serve as a client and agent contact providing daily service and issue resolution

Seasoned professional with office management, bookkeeping, AR/AP management, and HR duties including hiring management.

Work closely with the executive team to manage the company’s administrative needs.

Work Closely with the CEO to help manage his schedule and follow-up needs.

Manage bookkeeping tasks, including invoicing, accounts payable and receivable, and budget tracking.

Coordinate HR-related tasks, including employee onboarding and offboarding, maintaining employee records, and managing employee benefits.

Exp managing high level travel, events, or tradeshow logistics. You will also manage office logistics, coordinate meetings, help coordinate tradeshows, etc.

Strong organization and time management skills

Strong scheduling and calendar management skills

Manage all aspects of the office experience including reception, facilities, office equipment and supplies

Manage demanding calendars; schedule and confirm conference calls, appointments, and meetings; proactively resolve scheduling conflicts in a timely manner

Manage contacts and CRM activities in Outlook, company contact database and CRM tool

Undergraduate degree with 2+ years administrative experience in a consulting, creative services or hospitality OR 4+ years of administrative experience

Exceptional organizational and project management skills, with a strong attention to detail.

Efficiently manage the CEO's calendar, scheduling appointments and prioritizing the most sensitive matters.

Manage special projects, strategic initiatives, and critical issues as they arise.

Bachelor's degree or equivalent experience in Business, Administration, or a related field.

Ability to manage multiple tasks while thriving in a fast-paced startup environment.

Coordinate the logistics of team meetings and events, including preparing agendas and tracking action items.

Develop computer technical skills and enhance proficiency with existing applications.

Associate’s degree or equivalent work experience required.

Execute research, creates reports and presentations, and work on special projects as needed.

Plan and coordinate special events and lectures.

Develop and distribute meeting agendas and minutes.

Order and maintain office supplies, retain expense records, and reconcile credit card account.

Thorough training will be provided during your employment to excel at this position! No previous experience required!

Organize and schedule appointments, answer and direct phone calls, respond to emails.

PRN - Work at least twice a month, for a total of 16 hours. Pick up shifts where needed or self-scheduling.

12 paid holidays including your birthday!

Health insurance, dental, and vision options.

High School Diploma or equivalent.

Be unafraid to offer suggestions and make improvements to processes;

Prioritize conflicting needs with limited guidance and keep leadership informed of short and long term responsibilities and commitments;

Experience with both Google and Microsoft Office productivity suites

Excellent written and verbal communication skills and a proven ability to interact with internal and external partners

Superior organizational skills, strong attention to detail, and great follow through on tasks

Worried about not having any logistics experience?

Maintains and prioritizes daily Outlook schedules, contacts, and calendar management, and advises Executive on actions necessary.

Benefits may be different by location. Benefit eligibility requirements vary and may include length of service.

Creates, manages, and submits expense reports on behalf of Executive

A minimum of 7 years prior direct executive or administrative assistant experience

Bachelor’s Degree OR 4 years of additional related work experience in lieu of degree

Strong writing and editing skills

Conduct basic administration tasks such as data entry and montioring e-mail inboxes.

Experience in a role that require attention to detail, organization, and polished interactions.

You are a great communicator with exceptional customer service skills.

You have a high acumen of Microsoft Office applications and strong organizational skills.

Competitive benefits including medical, dental, and vision insurance.

Act as the primary point of contact for the executive team for external people.

Excellent organizational and time-management skills.

Electronic and Paper Filing and Document Management

Manage calendars, travel, appointments, and create travel itineraries as needed.

Proactively manage minute to minute and hour to hour day for CFO, ensuring meetings start and end on time.

Manage contact database, ensuring all contacts are represented and current contact information is kept up to date.

Manage incoming and outgoing telephone calls for CFO and others.

Excellent attention to detail, organizational and time management skills, and ability to successfully multitask and produce quality results

Thispositionisafull-timeposition,andSurdna offersaleadingandholistictotalcompensationpackagethatincludes salary and benefits. All full-time staff are eligible for our generous benefits package including:

Interest in and knowledge of philanthropy

A minimum of 5 years of high-level executive administrative experienceor equivalent

Demonstrated communication skills, including exceptional speaking, writing, and editing skills

Support the President’s work with external boards, inclusive of scheduling, travel arrangements, and key deliverables