Senior Executive Assistant Jobs

We are seeking a Senior Executive Assistant to provide executive support for our Chief Operating Officer & President of the organization conducting day to day coordination of schedules, meetings, and visits from external partners. A successful candidate will have an enthusiastic entrepreneurial work ethic.

Essential Duties and Responsibilities:

• Build strong relationships at all levels of the organization and manage a variety of special projects when asked
• ·Handle communications for the executives and connect with both internal and external parties with a high level of integrity and tact
• Manage the coordination and logistics of both internal and external meetings
• Handle regular activities without prompting, and advise in advance of issues or delays
• All other duties as assigned or necessary
• Create high quality documents, spreadsheets, and presentations as needed
• Assist with domestic and international travel arrangements and expense reports.
• Proactively maintain calendars and daily schedules for assigned executives, fielding and prioritizing requests that require attention

Required Qualifications:

• Ability to interact with team members at different levels
• Assertiveness, proactivity, professionalism, and confidence
• Excellent verbal and writing skills, great computer skills
• Creative problem solver
• Thrive in a start-up, rapidly growing company environment
• Excellent attention to detail; meticulous with details
• Excellent time management skills and ability to prioritize to multiple requests
• Take initiative and have a growth mindset
• 5+ years’ experience working as an Executive Assistant and/or Office Manager supporting C-level executives
• Highly adaptable and independent

Working Conditions:

• As a critical and essential role, the candidate must be willing and able to travel to the San Diego, CA office to report to work.