Senior Executive Assistant Jobs

Job Title: Chief of Staff / EA

Location: San Francisco, CA (In-person preferred, remote possible)

Company: Clearpol Inc.

❓About Us:

Clearpol Inc. is an innovative seed-stage startup at the forefront of AI healthcare compliance solutions. Our mission is to revolutionize the healthcare sector by enhancing compliance and operational efficiency with the power of artificial intelligence. As we grow, we're seeking passionate, driven individuals to join our dynamic team.

💼 Role Overview:

We're searching for an exceptionally organized, diligent, and proactive Chief of Staff and Executive Assistant to provide key support to our executive team. This role is vital to Clearpol's success, facilitating both operational and strategic assistance directly to our CEO and other C-suite executives. The ideal candidate will have remarkable organizational skills, superior communication abilities, and a flair for problem-solving.

✍️Key Responsibilities:

1. Efficiently manage the CEO's calendar, scheduling appointments and prioritizing the most sensitive matters.
2. Coordinate the logistics of team meetings and events, including preparing agendas and tracking action items.
3. Serve as a liaison between the CEO and staff or other stakeholders, ensuring strong lines of communication.
4. Assist in preparing materials and presentations for board meetings and investor relations.
5. Oversee executive communication, including taking calls, responding to emails, and interfacing with clients.
6. Manage special projects, strategic initiatives, and critical issues as they arise.
7. Assist in the decision-making process, providing key insights and data to support the executive team.
8. Develop and supervise operational procedures to maximize efficiency and productivity.

🎓Qualifications:

1. Bachelor's degree or equivalent experience in Business, Administration, or a related field.
2. Previous experience in an Executive Assistant or Chief of Staff role, preferably within the healthcare or tech startup environment.
3. Exceptional organizational and project management skills, with a strong attention to detail.
4. Ability to manage multiple tasks while thriving in a fast-paced startup environment.
5. Superior written and verbal communication skills, with the ability to represent the executive team to internal and external stakeholders.
6. Proficient in MS Office Suite, Notion, Google Docs,and familiar with various project management tools. Some familiarity with CRM software is a plus.
7. Proactive, self-starter, resilient, positive, resourceful, and adaptable, with the ability to anticipate the needs of the executive team and act accordingly.

🌟What we offer:

Salary, competitive benefits and equity package, an exciting work environment, and the opportunity to have a lasting significant impact on the healthcare industry.