Legal Services Administrator Jobs

Experience clearing library music and sound design, preferred if there’s experience working with major labels and publishers.

Experience reading and filling out cue sheets.

Researching music ownership and seeking/obtaining quotes from music libraries.

Building and maintaining strong relationships with internal partners and third-party companies, labels, artists, studios, and publishers.

Managing Netflix marcomms music clearance and rights information including tracking territory, media and terms and maintaining/tracking all cue sheets.

Helping source music and contribute music ideas for given creative briefs, as required.

Some experience in document management.

Collaborates with Calidi’s Accounting, Finance and R&D departments to help fufill legal requirements.

Maintains effective independent liaison with management and executive personnel.

Conducts in-depth research for CLO-managed projects and provide deliverables to legal team.

Manages administrative duties, including organizing events and compiling complex legal documentation.

2+ years’ work experience as Legal Assistant, or similar role.

3-5 years of experience in a legal or real estate firm.

Enter and track attorney expense reports and reimbursements.

Enter attorney time entries and billing clients accurately.

Open new matters for clients.

Run redlines and track changes in documents.

Redact and extract material from pdf documents.

Superior time and project management and organizational skills with excellent attention to detail

Strong ability and desire to utilize technology for effective project and knowledge management

Proficiency with project management software / project planning tools

Coordinate timekeeper approvals, process invoices, and help onboard and manage law firms and other legal vendors in Legal Tracker and SAP

Manage subscriptions for the legal department, including tracking them, assessing usage, and renewing contracts

Collect and curate expenses using Concur, prepare expense reports, and manage reimbursements

2-4 years of relevant experience in a university, government agency, nonprofit, or law office, or equivalent combination of education and experience.

Experience in handling confidential information. Highly proficient communication, writing, editing, research, and analysis skills necessary.

Knowledge and experience in managing an office.

Experience working independently and exercising discretion in carrying out duties.

Assisting with the prioritization of tasks and strategies

Identifying and providing recommendations on legal and compliance operations

• Top 3 Required Skills: Collaboration, problem solving, adaptability, and computer proficiency

• Time Zone Requirements: PST or MST preferred, but all are viable.

• Experience with MS Office Suite, specifically Word, Excel, Access and Outlook

***Diverse and bilingual candidates highly encouraged***

• JD from an accredited US law school or foreign law degree and LLM

• Flexible and customer service focused

Strong organizational and project management skills (including project planning)

One to three (1-3) years of professional office experience, preferably in a corporate legal department

Experience in a team-based organization

Experience at a publicly-traded company and/or in life sciences or related industry sector is a plus

Analytical skills and the ability to demonstrate critical thinking

Excellent quantitative skills necessary to extract and analyze both hard and soft data

Have professional office experience (law office plus)

Be proficient in PC, Microsoft programs and Adobe. Experience with legal billing software a plus.

Please submit cover letter, resume and salary requirements. This is an hourly (non-exempt) position.

Be able to work independently

Be able to prioritize work tasks and assignments

High school or equivalent (Preferred)

Offer competitive salaries and comprehensive health benefits.

Manage administration and documentation of terminated franchisees and permanent store closures, including de-identification and documentation

4+ years prior administration experience, preferably in legal environment

Ability to effectively work in remote environment

Are passionate about our employees, our franchisees, their employees and consumers—we live and breathe the Customer Experience.

Gather, receive, and validate appropriate documentation relating to the franchisee or franchisee’s legal entity

Minimum 3 years of experience with law firm administration and associated vendor and risk management.

Responsible for coordinating department outside counsel spend budgets with stakeholders within Legal and Finance

Manage the review of non-disclosure agreements, non-reliance agreements, and notices of defaults with outside counsel

Minimum 7 years of general office administration, compliance, banking operations, or accounting experience required.

Paralegal Certification is a plus but not required

Candidate must comply with Bank policies and procedures and applicable regulatory requirements.

Directly support the Legal Operations Manager/Executive Admin to the General Counsel

Perform or assist with any operations, as required to maintain workflow and to meet schedules and quality requirements

Benefits: Medical, vision, dental, 401k

Communicate internally and externally on behalf of the Executive Admin

Preparation and review of corporate documentation in connection with transactions

Schedule, calendar and track meetings

Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individuals.

Manage Legal Review Inbox and intake of legal assignments

Open, Manage and Close Paper and Electronic Files

Expert knowledge in Microsoft Office Suite programs.

Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality.

Calendar Meetings and Schedule and assist with Conference and Teams Calls

Project management skills with the ability to manage multiple priorities in a fast-paced work environment desired

Education: Bachelor’s degree in Business Administration or related field; or equivalent combination of education and experience

Collaboratively manage and prioritize workflow to ensure key performance indicators and service standards are met.

Outstanding interpersonal skills and telephone etiquette

Excellent communication skills; both written and verbal

Experience: 5+ years of experience working in a law firm or the legal field and/or providing high-level executive support

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines

Manage and oversee the day-to-day operations of the firm, including administrative tasks, client intake, and case management

Excellent communication and interpersonal skills, with the ability to work collaboratively with others

Knowledge of legal terminology, procedures, and regulations

Provide support to attorneys and paralegals in preparing legal documents, conducting legal research, and organizing case files

Communicate with clients, court personnel, and other stakeholders in a professional and timely manner

Knowledge of general and education employment law and hearing procedures.

Skill in researching and writing with a strong knowledge of legal correspondence formatting, including language, grammar, and punctuation.

Knowledge of online legal research tools such as Westlaw or LexisNexis.

Knowledge of records administration and maintenance techniques and procedures.

Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, and Word.

Bachelor’s degree required or relevant management experience

Minimum 2 years’ management experience with heavy profit and loss responsibility

Provide management direction to ensure our accounts are receiving quality service while operating efficiently and profitably

Host recurring Site Manager meetings to train, educate and inform the on-site management team

Manage and oversee all assigned locations, personnel, and equipment for a client with multiple locations nationally

Oversee the Site Managers and potentially other employees at multiple site locations

Three years experience in preparing and maintaining legal documents and case files.

Three years experience in legal research which includes researching statutes, regulations, case law and background information via computer or library searches.

Three years experience in drafting legal documents which includes presenting facts, setting out and analyzing legal precedents.

Six months experience in developing policies and procedures.

Six months experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.

Establishes and maintains case files.