Legal Administrator Jobs

Company: Komatsu Mining & Construction

Location: Chicago, IL 60631

Annual Salary: $65,000 - $75,000

Komatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, including TimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.

Job Overview

To provide onsite administrative support for the General Counsel and other members of the Legal Department.

Key Job Responsibilities

Administrative duties:

• Open and Distribute Department Mail
• Generate, Edit and File Correspondence and Documents
• Draft General Correspondence and other Documents
• Calendar Meetings and Schedule and assist with Conference and Teams Calls
• Coordinate and Schedule Travel Arrangements
• Serve as back up for Administrative support when necessary
• Assist General Counsel with audit letters (e.g., collection of information from outside counsel; collect information from internal department heads; preparation of quarterly and annual letter)
• Maintain Attorney Calendars and coordinate schedules
• Facilitate Service of Process procedure

Information Administration Function:

• Administer Department Filing Procedures (electronic and paper)
• Open, Manage and Close Paper and Electronic Files
• Manage Legal Review Inbox and intake of legal assignments
• Generate, Edit and Transmit Law Department Reports
• Transfer Files to and from On-Site and Off-Site Storage
• Responsible for Legal Projects Matrix

Accidents:

• Prepare and issue Notice of Claims for insurance company
• Coordinate outside inspections as necessary
• Handle intake of Accident Reports, notification to stakeholders and tracking.

Budgets:

• Support documentation and maintenance of Legal Department annual budgets, forecasts, and accruals.

Expense Reports:

Process Employee Reimbursement Reports for Business Expenses

Invoices:

Administer Legal Department invoice intake process and payment procedure.

And other duties as assigned by General Counsel.

Qualifications/Requirements

Five or more years of experience as a legal administrator - or comparable position with:

• Excellent time-management and organizational skills and comfortable prioritizing multiple projects from multiple individuals.
• Demonstrated ability to support of multiple legal professionals at the same time.
• Must be willing to work onsite five (5) days a week.
• Familiarity with legal issues and terminology, processes and documentation.
• Must be detail oriented and possess high quality administrative legal skills and ability to maintain confidentiality.
• Proactive, self-starter who enjoys working independently with minimal supervision.
• Expert knowledge in Microsoft Office Suite programs.

Additional Information

Komatsu is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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