Legal Operations Administrator Jobs

Vehicle discount program for employees and family members, and management leases

Help the legal operations manager to define and drive strategic and operational initiatives with on-time and on-budget results

Help enforce processes and policies to manage outside counsel usage and spend

Assist the legal operations manager with budget matters and optimizing workflows within the legal department

Collaborate with cross-functional teams including sales, support, service, business development, regulatory, IT, and finance, as well as various business units

Experience developing forms, processes, and policies

Leverage the necessary IT, active directory, and other mobile management systems to gain access to corporate assets for forensic/preservation imaging

Demonstrable experience with forensic collections tools such as EnCase, FTK, and Cellebrite

Implement and manage preservation in place/legal holds in O365 by leveraging the O365 Purview Security and Compliance functionality

Demonstrable experience with forensically imaging corporate issued devices (e.g., laptop hard drives, mobile phones)

Must possess detailed project planning and organizational skills

Experience managing client expectations and working with clients to minimize risk exposure

Demonstrated experience with project and prioritization management

Gather or provide requirements for the developers, test the changes, and manage the changes.

Strong organizational skills, ability to manage time, deadlines, and competing priorities

Manage upgrades and enhancements and ensure business continuity.

Promote the use of our Legal Intranet and tools continually and consistently to offer resources and increase regular user adoption

Moderate experience using Microsoft Office suite, specifically Outlook and Excel

At least 5 years’ prior experience in corporate law, operations, project or program management preferably in a global setting.

At least 10 years’ prior experience in corporate law, operations, project or program management preferably in a global setting.

Champion change management and communication within the department and with internal stakeholders and others.

Identify core and extended project team with the right level and type of experience.

Anticipate and identify industry developments and advancements; and ensuring continuous improvement in the department’s technological capabilities and identifying potential solutions.

Familiarity with contract terms and conditions. Experience managing IT projects in complex global environments.

Some experience in document management.

Collaborates with Calidi’s Accounting, Finance and R&D departments to help fufill legal requirements.

Maintains effective independent liaison with management and executive personnel.

Conducts in-depth research for CLO-managed projects and provide deliverables to legal team.

Manages administrative duties, including organizing events and compiling complex legal documentation.

2+ years’ work experience as Legal Assistant, or similar role.

3-5 years of experience in a legal or real estate firm.

Enter and track attorney expense reports and reimbursements.

Enter attorney time entries and billing clients accurately.

Open new matters for clients.

Run redlines and track changes in documents.

Redact and extract material from pdf documents.

Ability to work in a service-oriented team environment with strong organization, analytical, communication, and time management skills

Knowledge of file management, transcription, and other administrative procedures.

Document and Email Management - organize and file contracts and project-related emails, manage workspaces in the company's document repository systems

Create and maintain a project management calendar for the legal team

Work with stakeholders to develop and maintain a legal document management system, assist with software selection and integration

Help to ensure stakeholder views are managed toward the best solution

Superior time and project management and organizational skills with excellent attention to detail

Strong ability and desire to utilize technology for effective project and knowledge management

Proficiency with project management software / project planning tools

Coordinate timekeeper approvals, process invoices, and help onboard and manage law firms and other legal vendors in Legal Tracker and SAP

Manage subscriptions for the legal department, including tracking them, assessing usage, and renewing contracts

Collect and curate expenses using Concur, prepare expense reports, and manage reimbursements

2-4 years of relevant experience in a university, government agency, nonprofit, or law office, or equivalent combination of education and experience.

Experience in handling confidential information. Highly proficient communication, writing, editing, research, and analysis skills necessary.

Knowledge and experience in managing an office.

Experience working independently and exercising discretion in carrying out duties.

Assisting with the prioritization of tasks and strategies

Identifying and providing recommendations on legal and compliance operations

Support the scoping of business requirements for a contract management system for sales, finance, real estate, NDA contracts, etc.

Support the evaluation of contract management system vendors

Support contract management system design and implementation

Provide ongoing contract management support, first manually and then via system

Document management support for legal team

Enterprise risk management infrastructure support – minutes, dashboard update collection

Experience with project management techniques and methodologies.

Manages total departmental spend including budgeting, forecasting, budget-to-actual variance management and all third-party expenditures.

Additional experience in Finance or IT is preferred.

Manages calendar and agenda for senior legal team staff meetings and legal department all-hands meetings.

Bachelor’s degree with 3+ years of experience in the operations of a corporate law department or law firm.

Experience with legal operations at a multinational or large law firm.

Manage tools in areas such as eBilling , Matter Management, Legal Hold, Law Firm Panel Program

Manage the Legal Operations for GE Vernova

Manage suppliers onboarding in the e-billing system and the appropriate payment system.

Manage purchase orders issuance and resolve invoicing and payment issues.

Significant experience Legal & Legal Operations

Strong oral and written communication skills.

Strong organizational and project management skills (including project planning)

One to three (1-3) years of professional office experience, preferably in a corporate legal department

Experience in a team-based organization

Experience at a publicly-traded company and/or in life sciences or related industry sector is a plus

Analytical skills and the ability to demonstrate critical thinking

Excellent quantitative skills necessary to extract and analyze both hard and soft data

Offer competitive salaries and comprehensive health benefits.

Manage administration and documentation of terminated franchisees and permanent store closures, including de-identification and documentation

4+ years prior administration experience, preferably in legal environment

Ability to effectively work in remote environment

Are passionate about our employees, our franchisees, their employees and consumers—we live and breathe the Customer Experience.

Gather, receive, and validate appropriate documentation relating to the franchisee or franchisee’s legal entity

Experience with project management techniques and methodologies.

Manages total departmental spend including budgeting, forecasting, budget-to-actual variance management and all third-party expenditures.

Additional experience in Finance or IT is preferred.

Manages calendar and agenda for senior legal team staff meetings and legal department all-hands meetings.

Bachelor’s degree with 3+ years of experience in the operations of a corporate law department or law firm.

Experience with legal operations at a multinational or large law firm.

Minimum 3 years of experience with law firm administration and associated vendor and risk management.

Responsible for coordinating department outside counsel spend budgets with stakeholders within Legal and Finance

Manage the review of non-disclosure agreements, non-reliance agreements, and notices of defaults with outside counsel

Minimum 7 years of general office administration, compliance, banking operations, or accounting experience required.

Paralegal Certification is a plus but not required

Candidate must comply with Bank policies and procedures and applicable regulatory requirements.