Executive Assistant Jobs

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We are seeking a highly organized and detail-oriented Executive Assistant to provide personalized secretarial and administrative support to our CEO. As an Executive Assistant, you will play a critical role in managing information flow, coordinating executive scheduling, and ensuring smooth communication within the organization. This position requires strong multitasking abilities, excellent communication skills, and a high level of professionalism.

Responsibilities:

• Ensure the smooth operation of office equipment and order maintenance when necessary.
• Represent the executive by meeting with special interest groups or individuals on their behalf.
• Organize and prepare for meetings, including gathering documents, attending to logistics, and taking meeting minutes when necessary.
• Format information for internal and external communication, including memos, emails, presentations, and reports.
• Maintain confidentiality and discretion when handling sensitive information.
• Answer and respond to phone calls, communicate messages, and provide necessary information to the executive.
• Prioritize and manage email correspondence, responding to messages as required.
• Coordinate and manage executive scheduling, including calendar management and prioritization of appointments and meetings.
• Manage information flow in a timely and accurate manner, ensuring effective communication within the organization.
• Track daily expenses and prepare weekly, monthly, or quarterly reports as required.

Requirements/Qualifications:

• Strong written and verbal communication skill, in both English and Spanish.
• Previous work experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Energetic and eager to tackle new projects and ideas.
• Exceptional time-management and organizational skills.
• Excellent knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook).
• Demonstrates discretion and maintains confidentiality.
• Excellent interpersonal skills to collaborate with internal and external stakeholders.
• Attention to detail and the ability to maintain accuracy in all tasks.
• Strong problem-solving abilities and the capacity to multitask effectively.

What We Offers:

• Constant employee recognition
• Paid vacation.
• Health, Dental, Vision, and Life Insurance.
• Competitive hourly wages
• 401(k) plan.
• Training and motivation to support professional growth.

To apply, please submit your resume

Experience:

• Calendar management: 3 years (Preferred)
• Organizational skills: 3 years (Preferred)

Language:

• Bilingual: English and Spanish (Required)

Work Location: In person

Location: Irvine

Job Type: Full-time

Schedule: Monday to Friday, 10AM - 7PM

Open Availability for Saturdays

Benefits:

401(k),

Dental insurance

Health insurance

Vision insurance

Paid time off