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Company | Common Future |
Address | Oakland, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Transportation, Logistics, Supply Chain and Storage |
Expires | 2023-08-10 |
Posted at | 10 months ago |
Overview
- Manage calendars effectively, ensuring adequate space and time between meetings
- Managing the details involved with presenting and speaking, including coordinating with key stakeholders, and supporting the development of materials
- Act as the main point of contact for all technology used across the office of the Co-CEOs such as Google Suite, Slack, Zoom, Notion, Airtable, Loom, Ramp, Lattice, or Mural
- Support department and sub-team leaders with finding contractors for managing the logistics of other team retreats and meetings
- Support the preparation of meetings and other engagements by generating background information/prep materials, writing draft emails or other communications
- Coordinate logistics for Co-CEO, board events, all team and exec team retreats to include: booking travel, preparing itineraries, coordinating meals and making reservations, arranging supplies, booking relevant meeting space as needed, coordinating with trip hosts, and completing expense management
- Support co-CEOs’ recurring meetings including those in person, such as: (1) Quarterly co-CEO team meetings, (2) Annual all-team in person retreat, (3) Bi-annual executive team meetings, as well as virtual ones: (1) Co-CEO biweekly strategy meetings, (2) Monthly+ Executive team meetings, (3) Monthly fundraising meetings with Revenue team. Meeting timelines/frequency are subject to change depending on organizational need
- Manage logistics for external and internal meetings, whether virtual or in person, including scheduling, note-taking for virtual meetings, communicating to key stakeholders, following up on action items, and setting up the appropriate tools and technology
- Arrange meetings such as (1) scheduling co-CEOs with direct reports and other individuals in the organization; (2) ad hoc internal team/subteam meetings; (3) external meetings with funders or partner organizations; (4) conferences and speaking engagements, (5) other
- Motivated, independent, and self-directed individual ready to support the Co CEOs to improve the functioning of the organization with minimal specific direction
- Entrepreneurial style, with an enthusiasm for working in a dynamic, fast-paced environment.
- Experience with productivity software and meeting technology such as Zoom, Airtable, and GSuite, a plus
- Strong customer service orientation with the ability to anticipate what is needed and shape the path forward
- Adept at project management with a keen understanding of timelines, scheduling, and reminders
- Detail oriented with strong verbal, written, and visual communication skills.
- Passion for racial justice, economic justice, equity, and the work of Common Future.
- Experience with online and in-person event planning and logistics related to supporting executives
- Excellent interpersonal skills with diplomacy, tact, and discretion
- High interest and skill in supporting multiple executives; interest in working at an organization with a shared leadership model
- Employees who cannot take the week between Christmas and New Years off due to workflow can opt to take the week of Thanksgiving off instead
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