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Assistant Administrative Assistant Jobs in Santa Barbara, California

Administrative Assistant Jobs
By PathPoint At Santa Barbara, CA, United States
Manage inventory of office supplies in the Simi Valley and Thousand Oaks offices.
2 years of office/administrative experience.
Strong interpersonal skills with a customer service approach.
Be the first point of contact for all callers and visitors.
Open and distribute daily incoming mail, assist with large mailings, and maintain mailing lists.
Maintain various databases and e-filing systems.
Administrative Assistant Jobs
By ALLTEC INTEGRATED MFG INC At Santa Maria, CA, United States

A manufacturer in Santa maria California is looking for a highly organized with attention to details administrative assistant that can multi task. Responsibilities include but not limited to: 1. ...

Administrative Assistant Jobs
By Horizontal Talent At Los Altos, CA, United States
Good basic computer skills with Microsoft
Field questions from real estate agents and go to manager or other staff to get answers
Reason for opening: resignation of FTE
Answer phones and greet customers and agents at front desk
Keep copier loaded with paper
Administrative Assistant Jobs
By GLS US At Paramount, CA, United States
All other duties as assigned by management.
Distributes all incoming mail; manages outgoing mail.
Must have 1 year experience
Hands on experience with electronic equipment and software (GPS, AVL units, CB etc)
Extensive knowledge of applicable truck driving rules and regulations
A job for which military experienced candidates are encouraged to apply
Administrative Assistant - Burbank Heights / Orchards
By The John Stewart Company At Sebastopol, CA, United States
Utilize Boston Post our property management software or relevant waiting list programs.
Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
Manage schedules such as set up appointments and reminders.
Complete data entry and projects in a timely and accurate manner.
Ability to read, write and excellent communicate skills in English.
A minimum of 2 years of administrative assistance experience.
Administrative Assistant Jobs
By Ultimate Staffing At Fountain Valley, CA, United States
Provide executive-level support to senior managers.
Manage email/correspondence and prepare presentations in PowerPoint.
4+ years’ experience in an administrative support role
Lean Six Sigma certification or PMP certificatation highly desirable
Great written, verbal, and interpersonal skills
Organize and execute the scheduling for internal and external meetings; coordinate catering needs, if applicable.
Administrative Assistant Jobs
By Associa At Desert Hot Springs, CA, United States
Time management and time critical prioritization skills.
Receives and responds to incoming calls from homeowners, Board members and vendors.
Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
Prepares and assists community managers with monthly board packages and in house mailings.
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
Administrative Assistant Jobs
By Puppet Art Theater Co. At Greater Sacramento, United States
Sacramento Area. (Work from Home.)
Manage and coordinate schedules for performances, rehearsals, and workshops. Liaise with venues to ensure seamless tour planning.
- Previous administrative experience preferred.
- Excellent communication and organizational skills.
Part-Time (8-12 hours per week)
Track of locations of puppet shows, stages and other equipment.
Administrative Assistant Jobs
By JSL Technologies, Inc. At Port Hueneme, CA, United States

Oxnard, CA About Us JSL Technologies, Inc. (JSL) is a certified Small Disadvantaged Business (SDB) and Veteran-Owned government contractor providing engineering, logistics, and program support ...

Assistant Composer Jobs
By Midwood Music At Los Angeles, CA, United States
Excellent time management, organization, and communication skills
Experience in composition for various media projects, including films, television shows, video games and commercials
Strong knowledge of music theory and the ability to write and read music notation
A bachelor's or master's degree in music composition, music technology or a related field
Proficient in music software such as Logic Pro, Ableton Live, Cubase, Pro Tools, and Sibelius
Ability to work collaboratively in a fast-paced creative environment
Scheduler / Administrative Assistant Jobs
By DV Therapy Inc. At Los Angeles, CA, United States
Practices effective teamwork and maintains a professional and positive image. Offers and accepts help when needed.
Minimum of 1 year scheduling experience
Minimum of 1-year reception/clerical experience required.
Experience answering multi-line inbound calls.
Possess excellent verbal and written communication skills.
Experience working within an electronic health record system preferred.
Assistant Conservator Jobs
By ArtCare Conservation At Los Angeles, CA, United States
We offer a competitive, comprehensive benefits package:
Excellent computer skills, including proficiency in photo editing using Adobe Photoshop
Assists in planning and coordinating treatment workflows and priorities.
Performs routine inspection and maintenance of private collections.
Performs in-studio and on-site condition assessments and completes written condition reports and proposals.
Makes recommendations to clients on appropriate display, storage, and handling of paintings.
Administrative Assistant Jobs
By Ryan Specialty At Walnut Creek, CA, United States
1-3 years of office experience in an administrative role preferred.
Strong verbal and written communication and presentation skills.
Answer phones, screen calls, transfer calls, and take messages.
Greet visitors with courtesy and professionalism.
Perform follow ups for various information requests received from customers/fellow employees.
Organize supplies, keeping inventory records and placing orders.
Administrative Assistant L Jobs
By IDR, Inc. At Santa Monica, CA, United States
Ability to interact with employees of the company at all levels including Senior Management.
1-2 years of marketing/administrative assistant experience.
Excellent administrative, organizational, and creative skills.
Passion for pop culture and entertainment knowledge.
Full Benefits; Medical, Vision, Dental, and more!
25+ Years of Proven Industry Experience in 4 major markets
Administrative Assistant - Adv
By Indotronix Avani Group At San Leandro, CA, United States

Indotronix is seeking a Onsite Job - Administrative Assistant for a Job Opportunity Job Title: Onsite Job - Administrative Assistant Location: San Leandro, CA. Duration: 5 Months Contract ...

Administrative Assistant Jobs
By City of Citrus Heights At Citrus Heights, CA, United States
Provides administrative support to a department head in daily operations management.
Access computerized permit management system; enter, review, and update data.
Review permit applications, plans, and specifications for accuracy, completeness, and compliance with legal requirements, applicable codes, and standards.
Provide administrative support to project managers, and project engineers, including preparation of written materials, grant applications, reports, and submittal packages.
Support departmental procurement activities, including Requests for Proposals/Bids/Qualifications and related local, state, and federal procedural compliance and record keeping.
Schedules and/or coordinates meetings, seminars, conferences, and training sessions for department staff.
Assistant Jobs
By ATB At Laguna Niguel, CA, United States
Excellent organizational and time management skills
Prior experience in an administrative or assistant position preferred
Strong written and verbal communication skills
Ability to manage multiple tasks and meet deadlines
High school diploma or equivalent, bachelor's degree a plus
Strong attention to detail and accuracy
Administrative Assistant Jobs
By Anchor Medical Solutions At Huntington Beach, CA, United States

Introductory: invoicing, account management, filing, light project management, coordinates travel and meeting schedules. This is a 1099/contract position with intent to grow into full time with us ...

Administrative Assistant Jobs
By Dental Center of Atherton At Atherton, CA, United States

Dental office coordinator/office administrative assistant

Administrative Assistant Jobs
By The Tribunal At , Sacramento $20 - $22 an hour

Administrative Assistant Detailed JD (2).pdf

Are you looking for a challenging and rewarding career as an Administrative Assistant? We are looking for a highly organized and motivated individual to join our team and help us reach our goals. You will be responsible for providing administrative support to our team and ensuring that all tasks are completed in a timely and accurate manner. If you are looking for an opportunity to make a difference and be part of a dynamic team, then this is the job for you!

Overview The Assistant Administrative Assistant is responsible for providing administrative support to the organization. This includes providing assistance with office management, scheduling, filing, and other administrative tasks. The Assistant Administrative Assistant must be organized, detail-oriented, and have excellent communication and customer service skills. Detailed Job Description

The Assistant Administrative Assistant is responsible for providing administrative support to the organization. This includes providing assistance with office management, scheduling, filing, and other administrative tasks. The Assistant Administrative Assistant must be organized, detail-oriented, and have excellent communication and customer service skills. The Assistant Administrative Assistant will be responsible for the following duties:

• Greeting visitors and answering phone calls
• Scheduling meetings and appointments
• Preparing and distributing documents
• Maintaining filing systems
• Assisting with data entry
• Assisting with special projects
• Providing administrative support to other departments
• Other duties as assigned
Job Skills Required
• Excellent communication and customer service skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize
• Attention to detail
• Organizational skills
• Time management skills
Job Qualifications
• High school diploma or equivalent
• Previous administrative experience preferred
• Knowledge of office management systems and procedures
Job Knowledge
• Knowledge of office management systems and procedures
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
Job Experience
• Previous administrative experience preferred
Job Responsibilities
• Greeting visitors and answering phone calls
• Scheduling meetings and appointments
• Preparing and distributing documents
• Maintaining filing systems
• Assisting with data entry
• Assisting with special projects
• Providing administrative support to other departments
• Other duties as assigned