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Administrative Assistant Jobs in Santa Clara, California

Administrative Assistant Jobs
By Russell Tobin At Cupertino, CA, United States
Strong organizational and time management skills, with the ability to multi-task and make confident decisions quickly and under pressure
Daily activities include challenging classroom, system and calendar management, heavy email communications, and inventory material management
Exceptional written and verbal communication skills, including the ability to handle sensitive information with tact, diplomacy, discretion, and judgment
Responsibilities of these positions include, but are not limited to the following:
Organizing and supporting in-person and virtual sessions which can sometimes challenge your keen problem solving abilities as challenges arise
Key requirements of this position:
Administrative Assistant Jobs
By APR Consulting At Santa Clarita, CA, United States
Broad knowledge of department policies, practices, and procedures.
General knowledge of personal computer software, on-line applications, office equipment, and filing systems.
Typically possesses one to two years experience performing administrative, secretarial, and clerical functions.
Experience performing administrative, secretarial, or clerical functions.
Must be committed to fostering a respectful, positive, and psychologically safe work culture.
Duration: 1 year and 6 months or longer
Administrative Assistant Jobs
By Minaris Regenerative Medicine At Mountain View, CA, United States

At Minaris Regenerative Medicine our vision is creating future cell therapy miracles together. We are a leading global contract development and manufacturing organization dedicated to the advancement ...

Administrative Assistant/Receptionist Jobs
By Jobot At Palo Alto, CA, United States
Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
At least 2 years of experience in administrative assistant roles, preferably in the finance industry.
Provide administrative support to the finance team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Manage billing and invoicing processes, including tracking payments and reconciling accounts.
Excellent communication skills, both written and verbal.
Join a well established team who is invested in your growth, development and continued success
Administrative Assistant Jobs
By Jobot At Milpitas, CA, United States

Want to learn more about this role and Jobot?

Administrative Assistant Jobs
By MFS Talent At Palo Alto, CA, United States
Knowledge of principles and practices of basic office management
Knowledge of computer skills and relevant software
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
5 years of work related experience
Knowledge of operation of standard office equipment.
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Administrative Assistant - Ise
By Apple At Cupertino, CA, United States

Summary At Apple, we work to build products that enrich people’s lives. Apple’s Intelligent System Experience engineering teams help your Apple products understand you, anticipate you, and adapt ...

Administrative Assistant - Siml, Ise
By Apple At Cupertino, CA, United States

Summary Does an exciting, dynamic, fast-paced, and collaborative environment catch your attention? Do you enjoy building expertise, as well as navigating new and different tasks every day? If so, ...

Administrative Assistant Jobs
By Starz At , Santa Monica, 90404, Ca $43,418 - $53,025 a year
1-2 years Agency or Management experience
Manage calendar and scheduling meetings using Outlook
Bachelor’s degree (minimum) required in English, Communication Arts, Theater, Creative Writing, Film/TV/etc. studies, Film/TV/etc. or relevant work experience
Knowledgeable in all Microsoft Office applications including, Word, Excel, Access and PowerPoint software applications
Excellent written and oral communications skills
Knowledge of Scenechronize and Clear a plus
Administrative Assistant Jobs
By Horizontal Talent At Los Altos, CA, United States
Good basic computer skills with Microsoft
Field questions from real estate agents and go to manager or other staff to get answers
Reason for opening: resignation of FTE
Answer phones and greet customers and agents at front desk
Keep copier loaded with paper
Administrative Assistant Jobs
By GLS US At Paramount, CA, United States
All other duties as assigned by management.
Distributes all incoming mail; manages outgoing mail.
Must have 1 year experience
Hands on experience with electronic equipment and software (GPS, AVL units, CB etc)
Extensive knowledge of applicable truck driving rules and regulations
A job for which military experienced candidates are encouraged to apply
Administrative Assistant Jobs
By PathPoint At Santa Barbara, CA, United States
Manage inventory of office supplies in the Simi Valley and Thousand Oaks offices.
2 years of office/administrative experience.
Strong interpersonal skills with a customer service approach.
Be the first point of contact for all callers and visitors.
Open and distribute daily incoming mail, assist with large mailings, and maintain mailing lists.
Maintain various databases and e-filing systems.
Administrative Assistant - Burbank Heights / Orchards
By The John Stewart Company At Sebastopol, CA, United States
Utilize Boston Post our property management software or relevant waiting list programs.
Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
Manage schedules such as set up appointments and reminders.
Complete data entry and projects in a timely and accurate manner.
Ability to read, write and excellent communicate skills in English.
A minimum of 2 years of administrative assistance experience.
Administrative Assistant Jobs
By Ultimate Staffing At Fountain Valley, CA, United States
Provide executive-level support to senior managers.
Manage email/correspondence and prepare presentations in PowerPoint.
4+ years’ experience in an administrative support role
Lean Six Sigma certification or PMP certificatation highly desirable
Great written, verbal, and interpersonal skills
Organize and execute the scheduling for internal and external meetings; coordinate catering needs, if applicable.
Administrative Assistant Jobs
By Associa At Desert Hot Springs, CA, United States
Time management and time critical prioritization skills.
Receives and responds to incoming calls from homeowners, Board members and vendors.
Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
Prepares and assists community managers with monthly board packages and in house mailings.
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
Administrative Assistant Jobs
By Puppet Art Theater Co. At Greater Sacramento, United States
Sacramento Area. (Work from Home.)
Manage and coordinate schedules for performances, rehearsals, and workshops. Liaise with venues to ensure seamless tour planning.
- Previous administrative experience preferred.
- Excellent communication and organizational skills.
Part-Time (8-12 hours per week)
Track of locations of puppet shows, stages and other equipment.
Administrative Assistant Jobs
By JSL Technologies, Inc. At Port Hueneme, CA, United States

Oxnard, CA About Us JSL Technologies, Inc. (JSL) is a certified Small Disadvantaged Business (SDB) and Veteran-Owned government contractor providing engineering, logistics, and program support ...

Administrative Assistant (Events) Jobs
By Aquent At Tustin, CA, United States
Work with Project Manager to develop, drive, and implement project goals
Manage communications and deliverables from all stakeholders for project
Excellent verbal and written communication skills, problem solving skills, and attention to detail
Establish partnerships cross-functionally as necessary to ensure project success
Ability to prioritize and multi-task
Expertise in Microsoft Office Suite
Scheduler / Administrative Assistant Jobs
By DV Therapy Inc. At Los Angeles, CA, United States
Practices effective teamwork and maintains a professional and positive image. Offers and accepts help when needed.
Minimum of 1 year scheduling experience
Minimum of 1-year reception/clerical experience required.
Experience answering multi-line inbound calls.
Possess excellent verbal and written communication skills.
Experience working within an electronic health record system preferred.
Administrative Assistant Jobs
By Ryan Specialty At Walnut Creek, CA, United States
1-3 years of office experience in an administrative role preferred.
Strong verbal and written communication and presentation skills.
Answer phones, screen calls, transfer calls, and take messages.
Greet visitors with courtesy and professionalism.
Perform follow ups for various information requests received from customers/fellow employees.
Organize supplies, keeping inventory records and placing orders.

Are you looking for an opportunity to use your administrative skills to make a difference? We are seeking an experienced Administrative Assistant to join our team and help us create a better future. If you have a passion for organization and a knack for problem-solving, this could be the perfect job for you!

What is Administrative Assistant Job Skills Required?

• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Excellent written and verbal communication skills
• Attention to detail
• Ability to work independently and as part of a team
• Ability to handle confidential information
• Ability to work under pressure

What is Administrative Assistant Job Qualifications?

• High school diploma or equivalent
• Previous experience in an administrative role
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to work independently and as part of a team

What is Administrative Assistant Job Knowledge?

• Knowledge of office management systems and procedures
• Knowledge of customer service principles and practices
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of basic bookkeeping and accounting principles

What is Administrative Assistant Job Experience?

• Previous experience in an administrative role
• Experience with office management software
• Experience with customer service