Senior Executive Assistant Jobs

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

This role can be based in San Francisco or Mountain View.

This role, due to the nature of work being completed or the equipment used on site, requires in-office presence on a full-time basis. This helps to ensure you are set up for success based on the job responsibilities.

We are looking for an experienced Executive Assistant to provide administrative and organizational support to the Chief Financial Officer. In this role, you’ll work directly with the CFO and will be responsible for a mix of administrative and operational activities. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.

Responsibilities:

• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Support special projects as needed
• Drive changes in systems, tools and processes, and establish and share best practices
• Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
• Actively participate in meetings for notetaking and follow-up documentation
• Organize and ensure content preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
• Provide back-up support for other executive assistants when needed and champion the admin community
• Act as a point of contact with workplace services to meet facility needs for the team
• Anticipate critical rhythm of the business initiatives
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
• Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards and
• Partner with communications and public relations teams and others on company-wide and external communications
• Coordinate all domestic and international travel arrangements
• Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
• Take leadership role to improve structure, efficiency, and execution of the organization
• Maintain email distribution lists / aliases

Qualifications

Basic Qualifications:

• 5+ years of experience working at a senior and/or executive administrative level with at least 3 years of experience supporting VP+

Preferred Qualifications:

• Excellent communication (written and verbal), analytical and organizational skills
• Ability to professionally interact with senior leaders and external stakeholders, and anticipate their needs while taking action independently
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
• Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
• Demonstrates excellent understanding of how an organization operates across functions
• Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
• Ability to set up and manage virtual meetings via MS Teams and Zoom
• Consistently able to solve complex problems after in-depth evaluation of variable factors through resourcefulness, adaptability, and creativity
• High operational ability to execute quickly with strong attention to detail and accuracy
• Experience working as a trusted business partner to a c-suite level executive, ideally a CFO and/or Finance leader
• Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
• Thrives in a fast-paced, demanding environment

Suggested Skills:

• Strategic Thinking
• Organization
• Detail-oriented

LinkedIn is committed to fair and equitable compensation practices.

The pay range for this role is $102,000 to $160,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.

Additional Information

Equal Opportunity Statement

LinkedIn is committed to diversity in its workforce and is proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn is an Affirmative Action and Equal Opportunity Employer as described in our equal opportunity statement here: https://lnkd.in/equalemploymentopportunity2017. Please reference the following information for more information: https://legal.linkedin.com/content/dam/legal/LinkedIn_EEO_Statement_2020.pdf. Please reference the following information for more information: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf for more information.

LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.

If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [email protected] and describe the specific accommodation requested for a disability-related limitation.

Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

• Having interviews in an accessible location
• Documents in alternate formats or read aloud to you
• Having a sign language interpreter present for the interview
• Being accompanied by a service dog

A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.

LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.

Pay Transparency Policy Statement

As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.

Global Data Privacy Notice for Job Candidates

Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.