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Executive Personal Assistant Jobs

Company

Nortia Staffing - Human Resources and Administrative Staffing
Address Menlo Park, CA, United States
Employment type FULL_TIME
Salary
Category Telecommunications,Business Consulting and Services
Expires 2023-09-16
Posted at 8 months ago
Job Description

We have a fast paced small business seeking an Executive Assistant/Personal Assistant to support the CEO and Co-Owner of the company!


8+ years of prior CEO support is required!


Position is full-time direct with great benefits!


Pay is $90-$120K depending on experience along with full healthcare benefits


Position is 80% Personal Assistant and 20% traditional Executive Assistant work.


100% onsite is required and possible weekend work supporting the CEO on projects!


Ideal candidate will have 10+ years of Executive Assistant experience supporting a CEO and has a passion for keeping executives organized.


Prior experience supporting CTO, COO or other C Suites is preferred as well (position will be supporting more than one C level Executive)


Prior experience supporting a C Level with personal items is required!



Duties will include but are not limited to:


  • Processing expense reports and internal documents
  • Contributing to group projects and taking charge of additional duties as assigned
  • Create spreadsheets and reports on MS Excel
  • Scheduling and calendar management
  • Assisting management in the preparation and set-up for Board Meetings
  • Composing and distributing of presentations, reports and mailings
  • Coordinating all domestic and international travel
  • Back-up for office manager when needed
  • Preparing for management meetings


Qualifications:


  • Experience with Google Apps and Gmail for calendaring
  • Strong sense of urgency and can work longer hours when necessary
  • Strong interpersonal skills and can work well with different personalities in the organization
  • Able to identify and resolve problems in a timely manner and with minimal direction
  • Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
  • Excellent written and verbal communication and can edit work for spelling and grammar
  • Extremely organized and conscientious
  • Degree and 15+ years of administrative experience, experience directly supporting a "C" level for the past 5+ years