Senior Administrative Assistant / Office Manager

About Us

https://www.youtube.com/watch?v=Ngxnl8ZzIso

The Opportunity

Berkadia (A Berkshire Hathaway and Jefferies Financial Group company) is a leader in the commercial real estate industry, offering a robust suite of services to our multifamily and commercial property clients. The Senior Administrative Assistant & Office Manager will provide general administrative support for the leaders/team to which they are assigned. This position works with the Executive Assistants to help facilitate the efficient operation of the assigned business unit/location.

What someone will need to be successful in this role

• Expert level experience in administrative coordination including meeting preparation, booking travel, Travel & Expense submission, etc.
• Innovation and/or Real Estate experience a plus.
• Proficiency in Microsoft Office Suite
• Strong organizational skills and ability to multitask in a fast-paced environment with competing priorities.
• Outstanding attention to detail.
• Can-do, proactive attitude that can mean making suggestions and giving options rather than waiting for answers.
• Ability to manage expectations, informing stakeholders of potential delays due to conflicting priorities.
• Able to communicate clearly both verbally and in writing with all levels of an organization, internally or externally.

Responsibilities

• Create and maintain an effective record-keeping system, including filing and retrieval, and managing confidential information- both electronic and hard copy
• Assists with onsite meetings – building access for clients and external employees, coordination of onsite catering - ordering, set up and clean up.
• Work with Facilities on projects related to work location.
• Assists with travel arrangements including visits from HYD employees.
• Responsible for maintaining the professional appearance of the office, ensuring conference rooms and common areas are clean and organized.
• Prepare, proofread, and modify documents, including correspondence, reports, drafts, and emails.
• Perform expert level administrative coordination for meetings including preparations, travel, expense reimbursements (in compliance with corporate expense policy), etc. for managers.
• Responsible for the maintenance of office equipment and ordering office supplies.
• Provides support to senior team members on other tasks as needed.
• Provide administrative support for the leader(s) and/or teams they are assigned including telephone/email communications, scheduling meetings, managing meeting agendas.

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