Administrative Assistant Jobs

Southeast Michigan Community Alliance (SEMCA) is recruiting talented professionals who want to contribute and make a difference in our southeast Michigan community!! SEMCA is a Michigan Works! Agency providing workforce development programs to residents in Wayne and Monroe counties, excluding the city of Detroit. SEMCA offers a competitive package to full-time employees who are eligible for benefits on the first day of hire including 12 annual holidays, 30 days accrued paid time off per year, and 6% employer match to 403(b) retirement plan! SEMCA is a 501(c)(3) nonprofit organization and employees with student loan debt are eligible to apply for public service loan forgiveness (PSLF). SEMCA also promotes work life balance by providing full-time administrative staff a hybrid work schedule. Employees are permitted to work remotely three days per week and only required to perform duties in the Taylor administrative office two days a week.

Important: A complete and submitted job application is required for consideration of employment.

Pay Range: $19-$23

Job Summary

Under the direction of the New Initiatives Program leadership, this position provides a high level of administrative-level support to workforce development team members.

Essential Duties And Responsibilities

• Creates, composes, and edits technical and administrative correspondence and documentation; prepares a variety of technical, financial, and narrative reports, letters, memos, and other written correspondence and materials; prepares meeting materials and assists with the development of PowerPoint presentations.
• Assists in the coordination, control, and completion of special projects as requested, and performs other job-related duties as assigned.
• Serves a split capacity role as the Administrative Assistant for New Initiatives Program leadership and is the administrative point-of-contact for contractors, external institutions and agencies, and the public regarding general workforce matters.
• Accepts and contributes to the positive culture at SEMCA, as defined in the SEMCA Cultural Commitment
• Establishes and maintains organized and efficient files and records for the workforce development team; gathers, enters, and updates data to maintain records, files, and databases; responsible for the administration, security, confidentiality, and retention of office files.
• Organizes and facilitates meetings, conferences, and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on various administrative and operational matters arising from meetings.
• Assists with front desk receptionist duties during meal breaks, rest periods, and at other times when needed; answers phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
• Assists in the development and distribution of all final typed products for federal, state, and local plans; is actively involved in supporting the monitorings, contracts, budgets, RFP processes and other related activities for the workforce development team.
• Provides support for associated activities, including managing schedules and calendars, making travel arrangements, screening, and handling telephone communications, greeting, and directing visitors, and managing administrative problems and inquiries under the direction of leadership.

Qualifications

All SEMCA team members are expected to be technically competent and committed to continuous development of their skills. The following skills, knowledge and education or certifications are specifically required for this position:

• Associate degree in Business or the equivalent of a minimum of three (3) years of administrative support experience
• Ability to manage multiple assignments and projects, prioritize tasks and meet deadlines under pressure
• Highly competent with Microsoft Office software including Outlook, Word, Excel, and PowerPoint
• Demonstrated ability to work independently and collaborate with staff
• Highly organized with strong attention to detail
• Demonstrated work-ethic and proactive approach to problem-solving
• Outstanding communicator with excellent verbal and written skills

Physical Demands

Duties require sufficient mobility to work in a normal office setting and use standard office equipment including a computer, vision to read printed materials on an LCD screen and smartphone, hearing, and speech sufficient to communicate in person and over the telephone. These requirements may be accommodated for otherwise qualified individual requiring and requesting and/or needing additional accommodations.