Administrative Assistant Project Coordinator

The Assistant Project Coordinator is responsible for providing administrative and project management support to the project team. This includes communicating with clients, vendors, and subcontractors; developing and maintaining project plans and schedules; tracking budgets; and resolving project issues.

Responsibilities:

• Perform quality assurance on data and information for the project financial deliverables.
• Identify and address key issues impacting the timeline, cost, and/or design of a project.
• Calculate monthly diverse spend reporting and communicate both internally to the business and externally to the client.
• Organize and maintain project files and client deliverables, and project communications.
• Assist with internal project status meetings to keep project team members aligned on goals, determine actionable next steps, and actively problem solve challenges.
• Communicate regularly with client representatives, vendors, suppliers, and subcontractors to ensure smooth project development and execution.
• Maintain the budget tracking system and report project status.
• Perform other duties as assigned.
• Review and communicate between project management and accounting to ensure timely and accurate client invoicing.
• Create, edit, and evolve project plans, process, timelines, supporting documents, and align project team partners throughout the process.
• Provide updates for project execution plans and communication documents to the client.
• Prepare monthly project analysis reports and provide status updates on internal and/or external engineering client deliverables.

Qualifications:

• Proficient in Microsoft Word, Excel, Access, and PowerPoint.
• Ability to work independently and as part of a team.
• Ability to solve problems and make decisions.
• Ability to think creatively and analytically.
• Excellent written and verbal communication skills.
• Experience with one or more cost management systems.
• Bachelor's degree in business, accounting, or a related field.
• Strong organizational and time management skills.
• 1-3 years of experience in project management or a related field.