Real Estate Administrative Assistant

About ESA

ESA is a prominent clean energy development and decarbonization platform. Over the past decade, ESA has successfully transacted over 6 GW of operating solar energy projects and pre-construction development assets. Our diverse portfolio spans a broad array of asset classes, including installations at corporate headquarters, commercial and industrial facilities, community solar portfolios, and multi-100 MW utility-scale solar projects. ESA's influence extends across 22 states, where projects have interconnected with 27 distinct utilities. ESA operates with the freedom and flexibility inherent in a privately owned and managed organization.

In 2023 alone, ESA has been awarded the prestigious award of Best Place to Work by Orlando Business Journal, and the #1 Solar Developer in Florida by Solar Power World Magazine.

We believe in a culture of teamwork and collaboration to collectively achieve our goals. Our employees are the foundation of our brand and success. Be a part of changing the future of energy, with a people forward company that believes in your success.

Position Summary

The Real Estate Administrator is pivotal in facilitating seamless administrative operations within the Real Estate Department, predominantly through the procurement and management of land lease agreements.

Requirements

• Uphold the highest standards of confidentiality regarding team and company information.
• Execute special projects, leveraging a nuanced understanding of administrative needs and technical operations.
• Liaise with legal and financial departments to ensure the compliance and financial viability of lease agreements.
• Administer a sophisticated, multi-layered documentation system, encompassing leases, forms, memorandums, and related land lease materials.
• Exhibit superior written and verbal communication skills, adept at crafting comprehensive reports, professional email correspondence, and effectively engaging with individuals from diverse backgrounds.
• Guarantee timely and accurate execution of departmental processes.
• Support contract administration, including signature procurement, document scanning, and the meticulous organization of both electronic and hard copy files.
• Demonstrate independent judgment and initiative, particularly in executing time-sensitive
• Facilitate clear communication channels, ensuring that the Real Estate Department remains informed of departmental priorities, deadlines, and potential issues.
• Maintain an updated database of potential landowners and established lease agreements.

Required Education And Experience

• Outstanding organizational skills with a demonstrated ability to multitask
• Proven capacity to manage multiple assignments, establish priorities, and adapt to shifting conditions.
• Demonstrated ability to operate independently with minimal supervision.
• Associate’s degree or equivalent relevant experience preferred.
• Exceptional time management skills with a track record of meeting deadlines.
• Consistent demonstration of initiative, professionalism, resilience, and adaptability in an environment characterized by frequent interruptions, conflicting priorities, and varying workloads.

Job Type: Full Time

Location: Maitland, FL

Benefits

• Company Provided Life Insurance Plan
• 3 Weeks Paid Time Off
• Employee Discount Program
• Employee Recognition and Rewards Program
• National Healthcare, Dental, and Vision Plans
• 2 Personal Days
• Hybrid Work Environment
• 2 Community Service Days
• Pet Care Reimbursement for Company Travel
• 14 Paid Holidays + Holiday Corporate Closure
• Reimbursement of Training and Continuing Education
• 5 Sick Days
• 401(k) with Company Matching Plan

ESA provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, age, sexual orientation, national origin, ancestry, disability, genetics, veteran status or any other characteristic protected by state, federal and local laws. In addition to federal law requirements, ESA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.