Project Coordinator/Administrative Assistant

Location: Onsite in Oak Hill near the Barton Creek Area

Contract: 2 years with potential to convert before that time, based on performance.

THE ROLE:

This position is responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups in Product and Platform Engineering including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

THE PERSON:

• Maintain a high degree of confidentiality
• High level of initiative and organization
• Strong interpersonal skills
• Attention to detail and quality of all out-going materials and correspondence
• Offer back-up support to other administrators when needed
• Detail-oriented with the ability to multi-task
• Ability to work independently on projects with minimal supervision
• Strong customer-service orientation and approachable style
• Ability to work with all levels of management

KEY RESPONSIBILITIES:

• Plan and execute group meeting logistics
• Prepare and submit expense reports
• These tasks may include: welcoming visitors, scheduling meetings and making travel arrangements, including some calendar management for managers or the team
• Procure office equipment and supplies as needed
• New hire orientation: Complete IT requirements for new hires; welcome new hire and work with the manager as needed.
• Arrange all aspects of travel
• Attend meetings; document and distribute meeting notes
• Calendar management to include director level
• Support the organization's managers, program managers, and the team as needed
• Prepare documents: agendas, PowerPoint presentations, and some work in Excel
• Coordinate events such as communication meetings, external seminars, celebrations, etc.
• Respond to internal inquiries from supported teams
• Responsible for tracking and managing seating assignments
• Work on special projects as needed

ACADEMIC CREDENTIALS:

Associate degree or High School

Salary DOE: $24.00 - $27.00 per hour

Work Location: In person