Administrative Assistant I Jobs

Salary Range: $42,709 - $56,935

Job Grade: 05N

Close Date: 07/12/2023, 3pm CST

Relocation: No

Summary

This position provides administrative support to various groups and interacts with all levels of management, employees and external parties.

Key Roles & Responsibilities

Other duties may be assigned. Directly or through others, the incumbent:

• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Provides assistance to other administrative assistants within the organization and the executive offices when requested
• Provides secretarial and administrative support for multiple managers, and their staff
• Coordinates and organizes meetings and other department activities
• Generates correspondence such as letters and memos with general direction
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Participates in various special projects assigned by the manager

Education, Experience, & Skills

• Ability to communicate directly, specifically, and constructively, both verbally and in writing
• 3+ years secretarial or administrative support experience
• Knowledge of company operations, policies, and procedures a plus
• High School diploma or GED
• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook

Measures of Success

• Strives for accuracy
• Requires minimal supervision
• Proactive team player