Project Coordinator - Entertainment/Digital Media

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Position : Project Coordinator

Location : Burbank California

Direct Client Requirement

• The client's Immersive Production Technology (IPT) team is looking for an outstanding candidate to serve as a Coordinator. This role will help IPT to realize its strategic mission of finding better ways to make our movies today and developing new ways to experience our stories tomorrow. As part of this, this role will work seamlessly with key internal stakeholders and external innovation partners to deliver cutting-edge immersive (AR/VR/XR) digital experiences and tools.
• To be successful, the Coordinator must be highly organized, a quick learner, innovative and have a good understanding of the key technologies that will drive and advance the ideation, production, management and delivery of client content and experiences. The Coordinator must have solid communication abilities and work well in complex cross-functional teams. An ability to be flexible and thrive in a dynamic and fast-paced environment to meet the needs of our business are critical to success.

Responsibilities:

• Wrangle schedules, notetaking, and logistics for team
• Working with leads in the team to establish an effective and efficient organizational structure for projects, making sure communications & project updates are flowing appropriately
• Support leadership in cultivating a positive team culture by planning and organizing team events and celebrations
• Drive asset collection & approval processes across studio banners, track all notes & approvals throughout project life cycle
• Manage and track digital asset flow between internal and external groups
• Coordinate complex projects, experiences and prototypes working under the direction of the Sr Manager & Producer
• Assist in the logistics for contracts, purchasing, vendors and invoicing across projects
• Develop and reinforce working relationships with the internal team and corporate partners
• Onboard contractors and vendors on projects, including tracking necessary paperwork

Required Qualifications:

• Strong written and verbal skills and ability to communicate with both technical and non-technical audiences
• Bachelor's Degree in a relevant field
• Ability to work independently, support several projects simultaneously and prioritize effectively while demonstrating strong problem-solving skills and seeking guidance as needed
• Computer proficiency with Outlook, Word, Excel, PowerPoint, Keynote
• Understanding of creative development process and workflow for complex projects
• 2+ years of coordination / project management experience in entertainment and/or technology

Preferred Qualifications:

• Familiarity with emerging technologies and/or trends in technology for the Media and Entertainment sector
• Experience with AR/VR and related technology
• Experience with SAP, Asana, Smartsheets, JIRA
• Experience developing apps for public release (e.g. iOS technology)
• Event production experience

Project Coordinator - Entertainment/Digital Media