Project Administrator. Jobs

Department Information

STATE OF COLORADO RESIDENCY REQUIRED: OPTION FOR REMOTE WORK IN STATE

NOTE: This announcement may be used to fill multiple openings.

This is a term limited position through December 31, 2024.

The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado's Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

As part of the State of Colorado, HCPF offers a competitive benefits package:

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more
• PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
• Automatic Short-Term and Optional Long-Term Disability Coverage
• Accrued Sick Leave for State of Colorado Temporary Employees
• Life and AD&D Insurance
• Flexible Spending Accounts (FSAs)
• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
• Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
• 11 Paid Holidays Annually and Accrued Annual and Sick Leave
• Reduced college tuition through CSU Global
• Credit Union of Colorado Membership Eligibility
• Free RTD EcoPass to all eligible State Employees
• Flexplace and Flextime work arrangements
• Medical, Dental, and Vision insurance coverage

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs. https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

We are looking for a Project Administrator to join the Grants & Special Projects Unit within the Office of Medicaid and CHP+ Behavioral Initiatives and Coverage (BHIC)!

BHIC is responsible for the administration and performance of Medicaid State Plan services and programs. BHIC plays an instrumental role in achieving the Department's mission to improve access to cost-effective, quality health care services for Coloradans. The Grants and Special Projects Unit is responsible for ensuring the grants and special projects requirements and priorities are achieved through coordination across the department and with stakeholders.

This position was created by federal legislation through H.R. 1319,

The American Rescue Plan Act (ARPA) of 2021.

This position can work fully remotely from anywhere in the State of Colorado.

**Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment.**

Description of Job

What You'll Be Doing As Project Administrator

• Recommends to management and implements critical program and policy decisions related to the projects they are assigned.
• Leads project team members to successful completion of projects to realize the long-range strategic objectives of the Department.
• Recommends and oversees the resource allocation related to project activities and the monitoring of project related tasks for quality and timeliness.
• Manages processes with internal and external stakeholders to ensure that program, systems, and/or operations impacts are identified in advance to provide notification of change to stakeholders as well as gain appropriate federal and State approvals.
• Assists the Department with activities required by federal oversight agencies regarding federal funding, compliance obligations, and strategic plans.
• Collaborates with budget and accounting offices, Program offices, Policy offices, Communications and Human resources offices, and contract vendors to identify costs, schedule, and resources for project initiatives.
• Staff authority for the American Rescue Plan Act (ARPA) project planning, implementation, oversight, and reporting. This includes ensuring compliance with state and federal requirements related to the Act.
• Requires interaction with a range of internal and external stakeholders, most often managing several projects and project teams simultaneously.
• Seeks to clarify information and decisions from all stakeholders in the preparation of both temporary and permanent solutions to business needs.
• Responsible and accountable for planning, overseeing, monitoring, tracking and leading the ARPA projects it is assigned through the full project management lifecycle.
• Responsible for project activities that may include a business needs assessment and definition to determine system and operational solutions for timely and successful implementation and maintenance of compliance and system objectives.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

HERE'S WHAT WE NEED YOU TO HAVE:

Seven total years of professional experience in health care, project management, community based programming, or an occupational field closely related.

OR

Bachelor's degree from an accredited institution in social work, health care administration, public health, or a field of study related to the work assignment AND three years of professional experience in administering programs, project management, behavioral health care, or an occupational field closely related.

Substitutions

A combination of work experience in the occupational field or specialized subject area of the work assigned to the job, which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree.

A relevant advanced degree from an accredited college or university may be substituted for the bachelor’s degree and at the agency's discretion, one year of professional experience respectively.

Preferred Qualifications

HERE'S WHAT WE'D LIKE YOU TO HAVE:

• Masters degree in Public Health Administration, Health Care Administration, or related field
• Clearly communicating complex concepts in various settings
• Previous relevant professional state experience
• Previous professional experience with
• Utilizing data for performance improvement and program development
• Medicaid, health care or health policy as an administrator
• Stakeholder engagement
• Experience with Project Web App or Microsoft Project software

Skills To Support Success

• Ability to learn complex issues, apply knowledge and assume increasing responsibility.
• Ability to skillfully problem solve and manage disagreement
• Ability to work independently, curious about a wide range of health related topics, and willing to learn.
• Good customer service skills with a focus on problem resolution
• Ability to independently identify opportunities for program and process improvement
• Ability to explain complex systems to a wide variety of audiences
• Strong cross team facilitation
• Detail-oriented

Definition of Professional Experience: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

Conditions Of Employment

• This position may require occasional travel within the state.
• Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
• All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
• This is a term-limited position with funding through December 31, 2024. Successful candidates will sign a Waiver of Retention Rights and normal personnel rules regarding retention will not apply.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.