Project Support Administrator Jobs

- Experience working with Certified Payroll requirements

Title: Project Administrator | Construction Accountant with Certified Payroll

Pay Rate: $25 - $31/hr. ($54-66K when permanent)

Type: Direct Hire or Temp To Hire (100% on site)

- Assist Contract Administrators and Project Engineers with job-site compliance tracking

- Process and Code all invoices for payment using Procore and QuickBooks

Works with other departments to ensure alignment of company goals, as set by senior management.

Requires 5years’ experiencein the related area as an individual contributor.

1 - 3 years supervisory experience may be required.

Extensive knowledge of the function and department processes.

Strong communication, organizational, analytical and critical thinking skills

Creates business strategies to facilitate company growth.

Document control / document management.

Min. 3 years experience in Project/Technical Administration.

Advanced knowledge of Microsoft Office.

Having skills in Auto Cad & Ms. Project is a plus.

Create and check correspondence minutes of handover, addendums, and reports.

Create and check time schedule and S-curve.

Responsibilities:Perform a wide range of analyst assignments and resolving recurring problems independently without close supervision

Anticipate upcoming responsibilities or needs and use initiative appropriately

Parse data and present in a meaningful format

Analyze project financials and budgets

Utilize SAP to:Prepare purchase requests and purchase orders

Troubleshoots and resolves errors or issues with attention to detail

Previous customer service, collections or service provider management experience

Experience in the finance or automotive industry

Educates: Identifies and closes knowledge gaps with all stakeholders, clear communicator.

Excellent customer service, problem solving, and organizational skills

Experience supporting multiple departments in a fast-paced environment

Insightful by cultivating innovation, accumulating business and role specific knowledge, demonstrating self-awareness and making quality decisions

Administer various projects and assist management in the overall functioning of the business area.

Proven use of project management principles and methodology.

Proven use of change management techniques.

Bachelor's degree OR 4 years job related work experience.

3 years of project coordination OR experience working in a project team member capacity.

Excellent oral and written communication skills.

Support teams with account management and client relationships, including Consultant and candidate expenses, client invoices/receivables and other financial reports as needed.

Prepare and manage Consultant expenses in line with client requirements and Heidrick policy.

Partner with our travel vendor to prepare itineraries for Consultants, clients, and candidates simultaneously while managing other daily responsibilities.

Order and manage proprietary and non-proprietary diagnostic tools e.g. Hogan, Culture Signature, LAQ self, LAQ 360.

High school education required; college degree desired.

Two to five years of administrative experience in roles requiring strong project coordination.

REQUIRED QUALIFICATIONS (Education, Certifications, Experience, Skills)

Strong communication skills to facilitate meetings and communicate project management direction

Notify management of NRC access approval

Collect badge number for Agencywide Documents Access and Management System (ADAMS) form

Assists the PMT with the following daily program management and administrative activities

Strong analytical and creative problem-solving skills for project challenges

Preferred Experience, Education, and Skills:

Bachelor of Science in Construction Management, Civil Engineering, Architectural Engineering, or related field.

As an Employee-Owner, you’ll experience competitive pay and enjoy comprehensive benefits that include:

Coordinate WeCare gifts and acknowledgements

Assist with employee anniversary and recognition activities and responsibilities.

Excellent written and verbal communication skills.

Performing other work-related duties as assigned by management

Follow all company rules, policies and practices as contained in the Employee Handbook or as outlined by the company’s CEO/senior management

Works effectively with project managers to ensure escalated class member situations are resolved in a timely manner

Creates required complex documents like CAFA, declarations and reports and manages the mailing aspects as required by project managers

Prepares client invoices as required by the project manager

Continually works toward strengthening knowledge of industry and all relevant applications (LP, Law)

Knowledge of operations, program management, project management, product development, and procurement desired.

Coordinate efforts between project management and manufacturing, supply chain, and other functions to anticipate and address project issues.

Necessary Skills, Knowledge & Judgement:

Work with individual project managers to keep schedules current.

Track resource requirements between projects to ensure schedules stay on track

Forecast future resource requirements, and work closely with Operations to address projected shortfalls before they adversely affect project performance.

Help Leadership in administrative duties and processes

Schedule meetings and keep minutes

Prepare and distribute project materials

Alert the Leadership to issues as they arise

Report on team and project performance

Supervise and delegate tasks to project assistants

Recommends to management and implements critical program and policy decisions related to the projects they are assigned.

Ability to skillfully problem solve and manage disagreement

PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans

Previous relevant professional state experience

Experience with Project Web App or Microsoft Project software

Good customer service skills with a focus on problem resolution

● You are excellent at time management.

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● You have a background in education and/or literacy.

● Your communication skills are outstanding.

A little bit about us!

Assistant to all Project Managers – coast to coast, spanning all time zones.

Location: Austin – TX ( Remote)

One on one training with project managers

Currently 18 project managers on the team. Each PM has their own customers.

This role will ship status reports to send to clients.

Follow up on service calls with local branches, ensure deliveries and service calls are completed.

Administrative and project management skills.

Perform general office management duties, including the routing of documents, coordination of meetings and events, and greeting visitors.

Strong oral and written communication skills.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position does not have any supervisory responsibilities.

Serve as liaison between employees and human resources, especially throughout the hiring process and onboarding.

At least 3-5 years of project coordination, administrative, account management or even legal experience

Strong proficiency in MS Project software (required) and MS Office suite

Flexible schedule as some of the weekly calls with workflow teams are outside normal business hours

Experience using a project management tool is preferred

Excellent, competitive bonus structure and benefits

Experience using an ERP system such as SAP or Oracle

Global Manufacturer with 10,000 employees and 36 plants worldwide

Environmentally conscious company that is committed to sustainability.

Forward thinking group with a focus on innovation, R&D and continuous improvement

Some project management experience preferred

Work in matter management and e-billing software and provide support for requesting POs and processing contracts and invoices.

Work closely with management and team members to establish task needs, deadlines and budgets.

Perform a variety of complex assignments and responsibilities on behalf of the practice area.

Excellent interpersonal skills and ability to work on teams cross-functionally.

Demonstrate a capacity to develop new skills and learn new software applications.