Operations & Program Assistant Jobs

The Operations & Program Assistant is responsible for providing administrative support for the Operations and Program teams. This position plays an essential role in ensuring the success of Moving Traditions by supporting our staff, being the liaison to the different teams within the organization and serving as the first point of contact for many vendors and outside constituents. The job requires accountability, a team mindset, a high degree of professionalism, and discretion around issues of confidentiality.

While this is a mostly remote staff position, the ideal candidate for this role will be located in the Philadelphia, PA area and will be able to travel to the Moving Traditions storage unit in Abington, PA as needed.

ORGANIZATIONAL SUMMARY

Moving Traditions emboldens Jewish youth to thrive through the pursuit of personal wellbeing (shleimut), caring relationships (hesed), and a Jewish and feminist vision of equity and justice (tzedek). Combining positive psychology with Jewish values, we partner with Jewish institutions across North America to engage Jewish teens, families, and communities. Since its founding in January 2005, Moving Traditions has championed impact-focused youth-serving programs at the intersection of gender, wellbeing, and Judaism. Our suite of programs includes Moving Traditions B-Mitzvah Family Education Program for preteens and parents; Teen Groups for teens as they self-identify, with Rosh Hodesh for girls, Shevet for boys, Tzelem for LGBTQ+ teens; the Kulam curriculum for Hebrew High School settings; the Kol Koleinu Teen Feminist Fellowship; and Kumi: An Anti-Oppression Teen Leadership Experience. Finally, through CultureShift, Moving Traditions trains professionals who work with Jewish teens at camp and elsewhere about how to create healthy culture around gender, boundaries, and consent, and more.

Virtual Office Administrator Responsibilities

• Arrange travel for staff and schedule meetings (in person and virtually), as needed.
• Travel to the storage facility located in Abington, PA, as needed.
• Support execution of consultant contracts process, including setting up draft contracts as needed.
• Responsible for ordering and distributing office supplies and promotional materials for staff and others.
• Support staff by providing tech support and formatting documents.
• Support Org Culture initiatives (Birthday Buddy and Sunshine Committee).
• Provide operational and logistical support related to the Moving Traditions Board of Directors.
• Manage emails, letters, phone calls, and other forms of correspondence.
• Support IT-related projects, including onboarding of new staff, and work with external IT and phone providers as needed.

Program Team Support

• Create and integrate Formstack forms with Salesforce.
• Assist colleagues whenever there is an opportunity to do so.
• Responsible for data maintenance in Salesforce, ensuring information is up to date, accurate, and integrated.
• Respond to support email box.
• Responsible for survey clean-up and timely dissemination of results to partners and team members.

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED

Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the criteria. We encourage you to apply if you meet the majority of the requirements.

• Sees the value in every level of work and in every job that it takes to keep the organization flowing.
• Able to balance competing demands and prioritize without sacrificing quality.
• Has an eye for details that allows for a closer perspective on projects and calendars.
• Proficient in Microsoft Office, especially Microsoft Word and Outlook.
• Embrace Moving Traditions’ mission.
• Clear communicator both verbal and written.

COMPENSATION

Compensation at Moving Traditions is determined based on the salary band for the role and adjusted based on cost of living where the final candidate resides. The salary range for this role is $44,000 – $46,000, yearly. Moving Traditions provides a generous benefits package including paid time off for vacation and sick leave, many Jewish holidays, and major national holidays. We also provide 100% employer paid medical, dental and vision benefits as well as STD/Life insurance and FSA participation. Additionally, employees are eligible for paid parental leave based on length of service and a 401K employer contribution after a year of service.

APPLICATION PROCESS

The process for the hired applicant will include the following steps:

• Applicants that move forward from the screening interview will have a first-round interview with the Hiring Manager and the VP of Program.
• Applicants moved forward will have a phone screening with a member of Moving Traditions HR team.
• Three professional references will be requested at the end of the interview process.
• The final round interview will be with the CFOO and the CEO.
• Submission of a Resume as well as a Cover Letter.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Moving Traditions is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity or expression, veteran status, height, weight, marital status, genetic information, or on any other basis prohibited by applicable law in employment or the provision of services. Moving Traditions deeply values the diversity of insight, perspective, and experience brought by people from all backgrounds. We encourage all—especially those whose identities are traditionally underrepresented in Jewish nonprofit organizations—to apply.