Program Assistant Jobs

A nonprofit physician education organization with a strong team environment seeks a Project Assistant. The qualified candidate will have a passionate mission-based ethic, an exceptional eye for detail, and demonstrated project management experience. This individual can expect to learn about virtual and live event development and implementation and report to various program managers under the overall direction of the Executive Director.

Primary Duties and Responsibilities

• Work to ensure that program development and implementation are consistent with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education
• Distill and communicate course registration and evaluation data to guide future content development
• Follow project timelines, meeting these consistently and on time, enlisting or offering additional help when needed; actively engage in team planning and status meetings
• Immediately adapt to crises by changing procedures, methods, or processes
• Assist and contribute to planning meetings and events (e.g., pre-course communications, faculty outreach, vendor correspondence, and post-event follow-up)
• Assist in the development and maintenance of SOPs and project timeline tools for project development

Job Qualifications

• 1+ year in project management or event planning environment preferred
• Bachelor’s degree is required
• Commitment to maintaining confidentiality around the organization’s projects
• Demonstrated flexibility to take on new challenges or direction; comfort with enlisting or providing assistance as part of a team
• Solid working knowledge of Microsoft Office (Word, PowerPoint, Excel, Sharepoint, Planner); experience organizing and hosting Zoom and other virtual team platforms; experience with Adobe Acrobat or similar programs. Familiarity with Adobe InDesign is a plus
• Excellent written and verbal communication skills, including expert knowledge of US English spelling, grammar, and punctuation. Working understanding of medical spelling and terminology is a plus
• Self-motivated with a positive attitude; willing to accept and provide constructive feedback, and demonstrated ability to offer problem-solving solutions and troubleshoot challenges in real-time
• Ability to work independently with excellent attention to detail with demonstrated ability to manage multiple projects with competing deadlines while working quickly and accurately
• Ability to travel to live activities as well as support hybrid and remote courses
• 2-3 years overall professional experience

Job Type

• Full-time. Remote or on-site.

Salary and Benefits

• 403(b) retirement plan once qualified.
• Health plan including medical, dental, and vision insurance.
• $45,000-$55,000
• Generous vacation, holiday, and sick leave policy that increases progressively based on your tenure with the IAS-USA.

About the IAS-USA – A mission worth being passionate about!

Headquartered in San Francisco, the IAS-USA has led cutting-edge, technical, and complex physician education for the past 30 years with a long record of success.

The mission of the International Antiviral Society–USA (IAS–USA) is to improve the prevention, treatment, care, and quality of life for people with or at risk of HIV or other viral infections and their associated health conditions through high-quality, relevant, balanced, and needs-oriented education and information for practitioners and scientists who are actively involved in medical care and research.

Contact

Attn: Jay Batley, Director of Operations
IAS-USA
[email protected]
(415) 544 9400