Duties and Responsibilities:

• Perform basic documentation and communication tasks to update the team about project status.
• Under the direction of leadership, facilitate the development of standard operating procedures for the various programs and projects within OEMH.
• Assist in developing reports as required by funders and the OEMH Leader.
• Communicate with internal staff and external community partners as well as with grantees related to reporting requirements and timelines.
• Create and monitor record keeping procedures for various programs and projects within OEMH.

• Assist in scheduling of technical assistance, webinars, workshops, or trainings for grantees and community partners.
• Locate and review pertinent information from files, documents, newspapers, and other sources; and prepare a summary of content for professional(s) and/or management staff.
• Perform administrative duties requested by leadership.
• Other duties as assigned.
• Track task completion with software and electronic methods.
• Proofread and correct prepared materials for correct grammar, format, completeness, and content.
• Read incoming correspondence and reports, screening those items that can be handled personally, and forward the rest to management and staff.
• Maintain a positive, strong, credible, professional, and interpersonal relationships with all parties relevant of OEMH projects and represents the best interest of OEMH/Office of Race Equity, Diversity, and Inclusion (REDI), MDHHS and MPHI at all times.

Qualifications/Requirements:

• Ability to handle multiple responsibilities in a busy virtual office environment.

• Knowledge of office practices, procedures, and computer software programs.
• Requires independent judgment and a high level of initiative and accountability.
• Commitment to equity and serving the under resourced populations.

• Excellent oral and written communication skills.
• Ability to work well in team situations.
• Proficiency in Microsoft Office applications (particularly in Word, Excel, and PowerPoint) and familiarity with email/internet browser software.
• Self-motivated, able to complete work in a timely manner, and handle multiple tasks at one time with minimal supervision.
• Strong client/customer service orientation.

• Ability to maintain favorable public relations.
• Knowledge of the principles of administrative management, office procedures, and reporting.

RESPONSIBILITY FOR THE WORK OF OTHERS: No assigned responsibility.

REQUIRED COMMUNICATION