Operations Coordinator Jobs

Are you a motivated individual looking for a unique opportunity to make a difference in the legal and consulting field?

At Civitas, we specialize in igniting local economies, creating jobs, and establishing stable funding for destination promotions and downtown improvements throughout the United States. With over 20 years of experience, we’re the best at what we do, and we want you to be the best, too! We are seeking a versatile professional to join our team in a role that involves supporting the successful execution of projects while also managing various administrative tasks to ensure smooth operations within the organization.

As the Administrative and Operations Coordinator with Civitas, you'll have the opportunity to work independently while still having a supportive team to help you excel. This role requires a high level of organization, attention to detail, and the ability to multitask effectively. The Administrative and Operations Coordinator will collaborate with cross-functional teams, provide administrative support to project managers, and contribute to the overall success of projects. You will play a crucial role in supporting the Vice President of Operations in her efforts to spearhead new legislation and drive sales growth. You will collaborate closely with the VP, providing administrative assistance, coordinating projects, managing documentation, and assisting in sales prospecting activities to ensure the smooth execution of her initiatives and contribute to the overall success of the organization. Additionally, a good portion of the job will be dedicated to producing visually appealing handouts and presentations, making it important to have a sense of design or creativity. Within this position, you will have the opportunity to:

Project Coordination & Sales Support:

· Assist in project planning, scheduling, and coordination.

· Facilitate communication among team members and stakeholders, and prospective clients.

· Participate in sales prospecting activities, including lead generation and qualifying potential clients.

· Develop expertise in various types of assessment districts.

· Utilize your design and creativity skills to produce visually appealing handouts and presentations that effectively convey key information and support sales efforts.

Administrative Support:

· Manage calendars, schedule meetings, and arrange travel logistics.

· Prepare and distribute project-related correspondence, reports, and presentations.

· Maintain project documentation and ensure version control.

· Assist in organizing and documenting project meetings and workshops.

· Support general administrative tasks such as filing, data entry, and record-keeping.

Communication and Collaboration:

· Serve as a central point of contact for project-related inquiries.

· Liaise with internal teams, clients, external stakeholders, municipal staff, and elected officials.

· Foster effective communication channels among team members.

· Assist in preparing project-related communication materials and sales proposals.

· Build lasting relationships with clients by managing and completing their projects successfully.

To thrive in this role, it will be beneficial if you possess:

• A desire for continuous growth, development, and finding innovative ways to serve our clients.
• A knack for building relationships and fostering connections.
• A strong drive to become an expert and deliver excellence in your work.
• A proven track record of managing projects and completing them on time.
• Experience in a fast-paced, dynamic organization with tight deadlines.
• A passion for travel and the ability to work with a flexible schedule.
• Strong time management and self-discipline to maintain productivity and collaboration while working remotely.

Qualifications:

• Ability to work collaboratively in a team environment, supporting project managers and cross-functional teams.
• An associate degree or a minimum of two years post-secondary education. Educational requirements may be modified with experience beyond two years.
• New York residency is highly preferred, but the position is fully remote.
• Demonstrated sense of design or creativity with the ability to produce visually appealing handouts and presentations that effectively convey key information and support sales efforts.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office required; experience using project management software and Salesforce preferred, but not required.

Pay: $20.00 - $25.00 per hour

Benefits:

• Dental Insurance
• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday