Operations Coordinator Jobs

: Operations Coordinator

Position Summary: Seeking a highly organized and professional individual to provide comprehensive support, including both administrative duties and direct client support. The successful candidate will play a pivotal role in ensuring smooth operations, facilitating effective communication, and managing administrative tasks.

Responsibilities:

• Executive Support: Anticipate needs and priorities of executives, providing proactive support to maximize their productivity. Prepare meeting agendas, take meeting minutes, and follow up on action items. Assist with personal tasks and errands as required.
• Administrative Support: Provide administrative assistance, including managing calendars, scheduling meetings, arranging travel itineraries, and handling correspondence. Prepare and edit documents, presentations, and reports as needed.
• Information Management: Organize and maintain confidential files, records, and documents. Ensure information is accurate, up to date, and easily accessible. Conduct research, compile data, and prepare reports to support decision-making processes.
• Communication and Coordination: Act as a primary point of contact between our firm, clients, and external stakeholders. Facilitate clear and timely communication by managing emails, phone calls, and inquiries. Coordinate meetings, conferences, and events, both internally and externally.

Requirements:

• Bachelor's Degree: Preferred, but not required.
• Professionalism: Exemplary professional demeanor, maintaining a positive attitude, and demonstrating a high degree of integrity and ethics.
• Confidentiality: Uphold the highest level of discretion and handle sensitive information with utmost confidentiality.
• Strong Communication Skills: Excellent written and verbal communication skills with the ability to interact confidently and professionally with stakeholders at all levels.
• Adaptability and Initiative: We are looking for a utility player with a willingness to take on new responsibilities and contribute to a dynamic team environment.
• Exceptional Organizational Skills: Demonstrated ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Technological Proficiency: Proficient in using office software (e.g., Microsoft Office Suite) and digital communication tools. Ability to learn new software and tools quickly.
• Phoenix-based candidates preferred. Ability to work in-person is required, but we offer a very flexible work environment.

About us: At Winged Victory, we solve problems. Whether it’s crafting the right message, rolling out an idea, running a large-scale campaign, managing a crisis, or media training – we are pros at messaging, strategy and winning. Our clients include candidates for office, businesses, trade associations and nonprofits. Our goal is to deliver exceptional work for our clients, and have fun along the way.

To apply, please send a resume to Daniel Scarpinato at [email protected]