Operations Assistant Jobs

Position Summary

The Operations Assistant performs clerical and support services for business office operations. This position may assist with budget monitoring, financial transactions, program files, client documentation, data management, and the preparation of invoices, records and reports.

Compensation And Benefits

• Anthem Life Insurance - $25,000 death benefit at no charge to the employee.
• 40 hours/week – Full-time, non-exempt position
• 11 paid holidays plus one personal day per year
• Eligible to enroll into benefits on the 1 st day of the month following two months from the date of hire.
• Employee Assistance Program – Anthem
• 5CHC covers 100% of the employee only cost of the Silver level PPO plan, Dental PPO and Vision coverage offered by Anthem Blue Cross.
• Pay Range: $18.00 - $22.00 per hour
• SIMPLE IRA plan which allows eligible employees to contribute a portion of their salary toward retirement on a pre-tax basis with an employer match.
• 17 days of PTO accrued annually, increasing after 3 years of service

Basic Duties

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Other duties, as assigned.
• Prepare supporting data and assist in developing correspondence, meeting materials, invoices, reports and other documents.
• Assist with bookkeeping, payroll, human resources and record-keeping functions.
• Handle purchasing and inventory functions.
• Support fundraising activities and events.
• Maintain databases and ensure information is accurate and up-to-date.
• Reliable, regular attendance.
• Assist in preparation and completion of financial statements, budgets, and accounting projects as needed.

Qualifications

• Proficient with MS Office software. Experience with database systems preferred.
• Ability to work well with a diverse population, including clients, donors, community partners, and co-workers.
• Highly organized, self-motivated, able to work independently, and ability to work with attention to detail.
• Ability to vary hours as demanded by job activities. Evenings and weekends may be required pertaining to the position’s job requirements.
• Minimum three years’ business operations and/or administrative support experience in community organizations, government agencies, nonprofit organizations or businesses. Experience working effectively with volunteers and board members preferred.
• Two years of college in any discipline at a minimum; four-year college degree preferred.
• Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.
• Bilingual Spanish is a plus.

Requirements

Other Requirements (may be met at time of hire)

• Current tuberculosis test
• Reliable transportation, a valid California driver’s license, proof of current auto insurance, and ability to qualify for employer insurance coverage.
• Successful completion of background screening.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly indoors in an office setting. The noise level in the work environment is usually low to moderate in an office setting. Sometimes work may become stressful when working under pressure. The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, sit, walk, climb stairs, stoop, talk, hear, reach above and below shoulders, and use hand and finger dexterity for keyboarding and making and receiving telephone calls. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee may be subjected to outside environmental conditions. The employee may be required on occasion to lift and/or carry up to 20 lbs.

5Cities Homeless Coalition is an Affirmative Action/Equal Opportunity Employer and does not unlawfully discriminate on the basis of race (including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), medical condition (including cancer and genetic characteristics), genetic information, marital status, gender (including gender identity and gender expression), age, sexual orientation, veteran and/or military status, the presence of any physical or mental disability (except where such is a bona fide occupational qualification), domestic violence victim status, political affiliation, or any other status protected by federal, state, or local laws.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.