Junior Assistant Jobs

Company: Born in Los Angeles, Cult Gaia is known for beautiful heirloom pieces that will live in your closet forever. The cornerstone of Cult Gaia’s DNA is creating objects d’art that makes you look twice. Since its inception, CG has grown from accessories into a lifestyle brand, selling everything from ready-to-wear to shoes, a world of Gaia.

POSITION SUMMARY: We are seeking a motivated and dedicated individual to join our team as a Junior Assistant. The Junior Assistant will provide vital support to our organization by assisting in various administrative and operational tasks, including running personal errands, scheduling support, travel coordination, and note-taking. This entry-level position is an excellent opportunity for someone looking to gain practical experience and develop foundational skills in a professional environment. This is a full-time position with typical office hours. Some flexibility may be required based on business needs. Opportunities for growth and advancement within the organization may be available based on performance and aptitude. If you are a motivated individual with a strong work ethic and a desire to learn and grow in a professional environment, we encourage you to apply for the Junior Assistant position. Join our team and contribute to our success!

KEY RESPONSIBILITIES:

Administrative Support

• Assist in running personal errands for executives, including picking up/dropping off items, making reservations, and other tasks as needed.
• Provide general administrative assistance, including managing correspondence, scheduling appointments, and organizing meetings and events.

Scheduling Support

• Support in arranging travel accommodations, including flights, transportation, and accommodations. Prepare itineraries and ensure smooth travel logistics.
• Manage calendars, schedule appointments, and coordinate meetings. Send out meeting invitations, reserve meeting rooms, and ensure all necessary resources are available.
• Answer phone calls, respond to inquiries, and redirect calls or messages as appropriate. Interact professionally with clients, vendors, and colleagues, maintaining a positive and helpful attitude.

Document Preparation

• Assist with drafting, editing, and formatting documents, reports, and presentations.
• Accurately enter and maintain data in spreadsheets, databases, and other systems, ensuring data integrity and confidentiality.

Filing and Organization

• Assist in monitoring and maintaining office supplies, equipment, and inventory levels.
• Attend meetings and take accurate and concise meeting minutes. Prepare summaries, action items, and distribute them to relevant parties in a timely manner.
• Maintain organized and up-to-date physical and electronic filing systems, ensuring easy retrieval of documents and information.

Team Support

• Junior Assistant
• Willingness to collaborate with team members and take direction from supervisors. A positive attitude and a willingness to learn and grow.
• Conduct basic research and compile information as assigned, using various sources and tools.

QUALIFICATION REQUIREMENTS:

• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Ability to learn new software and tools quickly.
• High school diploma or equivalent required. Additional education or certification in office administration or a related field is a plus.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

• Strong attention to detail and excellent organizational skills to manage multiple tasks and prioritize effectively.
• Demonstrated ability to meet deadlines, handle time-sensitive tasks, and work efficiently in a fast-paced environment.
• Good written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.