Office Support Associate Jobs

Position Details
Position Information
UNT System Overview
Welcome to the University of North Texas System . UNT System includes the University of North Texas in Denton , the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Office Support Associate
Department UNT-Texas Municipal Clerks-110150
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information
Department Summary
Texas Municipal Clerks provides an educational and professional development program for novice and experienced city clerks.
Position Overview
This position is responsible for providing more complex administrative support and customer oriented services to the department. Coordinates activities and acts as department/area liaison handling issues that are sensitive and confidential. Identifies and recommends improvements for administrative procedures, as necessary assignments vary from routine to complex in nature and requires some latitude and problem solving and interpretation of department and university guidelines.
Additional Posting Details
Minimum Qualifications
High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills And Abilities

• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Advanced customer service skills.
• Knowledge of Microsoft Office.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Knowledge of accounting/budgeting procedures.
• Skill in developing and maintaining good working relationships.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.

Preferred Qualifications
Required License / Registration / Certification
Work Schedule
20 hour part time; hours flexible between 8:00am to 5:00 pm
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Office Support Associate
Physical Requirements Writing, Talk or Hear, Ability to communicate
Job Duties
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Maintains database, record management system and receives payment as it applies to:

• Program enrollees
• TMCA membership

© Publication owners
Also serves as the UNT Records Management Representative for department.
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Receives and responds to inquiries for information from program constituents and helps guide them through the program.
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Receives and processes certification and recertification program enrollments.
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Assists Education Director with curriculum and helps administer virtual exams.
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Implements and maintains attendance scanning program and produces associated reports.
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Maintains, updates, and provides transcripts for program enrollees which includes processing and distributing course certificates.
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Orders and receives supplies, including textbooks as inventory manager for the department.
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Oversees processing of departmental mail.
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Proofreads material and performs other duties as assigned.
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Assist Admin Director with onsite and virtual management of educational seminars/meetings.
Posting Detail Information
Posting Number S6291P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/71887