Office Manager / Executive Admin

Office Manager / Executive Admin
Boston, MA

As a Barclays Office Manager/Executive Admin, you will have the opportunity to ensure all functions, initiatives, and priorities support the Barclays Boston branch operations & Personnel. As the Office Manager, you will also be accountable for continuous improvement and organization of daily events support of the front office staff.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Processing invoices & sponsorships, as well as all expenses (both credit card and cash receipts) within the T&E guidelines and deadlines
• Screening calls and acting on information received while ensuring all calls are answered in a professional manner and messages are taken accurately
• Registering all internal and external guests into the building guest portal as well as liaise w/ Barclays NY Security
• Taking ownership of tasks and seeing through to conclusion
• Accounting for the extensive organization of internal & external meetings within the Boston Office meeting space, including booking meeting rooms/hospitality/VC facilities
• Working within the T&E policy when booking travel and arranging logistics in association with any travel, including arranging visas
• Leading and managing team distributions lists on behalf of team, raising GEPOC requests through the internal system, and overseeing catering orders
• Liaising both internally and externally via email and telephone with other EA’s

What we’re looking for:

• Ability to manage and prioritize tasks with a great attention to detail in a fast-paced office environment
• Excellent social, written, and verbal communications skills
• Administrative experience with travel, organizing meetings
• Exceptional organizational skills with the ability to maintain confidential information

Skills that will help you in the role:

• Great attitude towards ownership of tasks
• Adaptability and resilience

Where will you be working?

You will be working from our Investment Bank located at 125 High Street, a three-building development, located within a block of the hub of Boston’s bustling Financial District. The 30-story office tower is adjacent to Boston’s Central Artery Tunnel, otherwise known as the Big Dig. The fantastic views of downtown Boston and the harbour, combined with proximity to Interstate 93, the Massachusetts Turnpike and South Station, make it one of the most desirable buildings in the area. You will benefit from direct access to 25 acres of public gardens, as well as nearby highway ramps.

#LI-Hybrid

#LI-MC2022