Office Assistant Jobs

Hebrew SeniorLife employees set the highest standard in our commitment to redefine the experience of aging. With compassion, resilience, and determination, we make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they in ours as well. These life-changing connections give our work meaning and fuel our desire to advance our potential. To be all that we can be. At Hebrew SeniorLife, that’s uniquely possible. Because here we’re supported to always keep growing. And as we do, so does our collective impact.

Our benefits include

• Excellent medical and dental benefits, available on your first day for positions over 24 hours/week
• Tuition reimbursement and scholarships
• A 403b retirement plan open to all employees, including per diems
• Generous paid time off
• An employee recognition program
• On-site health and wellness programming

• Support/set up activities, programs and events.
• Welcome visitors by greeting them, answering questions, and directing them to the appropriate individual, in person or on the telephone.
• Assemble Welcome Packets for new move ins.
• Screen incoming calls and determine with whom the caller should speak.
• Take telephone messages for the staff, forward calls to staff members or to voicemail system.
• Monitor safety and well-being of participants and seek assistance when necessary.
• High School or equivalent amount of commensurate experience.
• Assist Community Life department with
• Take maintenance work order request calls and create the work order in Yardi Voyager.
• Take key request for residents.
• Graciously receive complaints and concerns; act to correct issues by making request of others.
• 1-2 years of Administrative experience a plus
• Distribute information from office to residents via individual cubbies.
• Assist with the needs of the residents and refer them to the appropriate services in the community.
• Distribute work orders requests to the maintenance department.
• Open and distribute mail daily.
• Ability to manage multiple task simultaneously, handle difficult situations and demonstrate flexibility.
• Sign residents up for pest control visits.
• Distribution of activity and event calendars.
• Exceptional organization, customer service, teamwork, communication and interpersonal skills are required.
• Perform other related duties as required or directed.
• Computer proficiency i.e. ability to use MS Word, Excel , Publisher and Power Point.
• Organize and maintain office files and records.