Office Assistant I (Temporary/Part-Time)

Salary: $15.50 - $17.31 Hourly

About The Position

Under direct supervision, performs a variety of general office support activities to an assigned City department.

This recruitment is to establish a hiring list of qualified candidates to fill one current part-time vacancy in the Police Department. The current vacancy is in the Administration Division. Applicants from this recruitment may be utilized to fill other part-time vacancies based on operational needs.

Temporary/Part-Time Appointments: Work hours are flexible with an average of twenty (20) hours per week.

Temporary/Part-time appointments do not qualify for City benefits, except for those required by law. The City does not belong to the Social Security system; however, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7.5% of base earnings. The City contributes 2.5% and the employee contributes 5% of base earnings. There are no rights to employment and employment may end with or without cause or advance notice.

Part-Time shifts may not exceed 999 hours on a fiscal year basis (July 1 through June 30).

Certain City operational budgets may not include funding for mandated CalPERS employer contributions; therefore, a qualified candidate who is a current member of CalPERS may be restricted from temporary/part-time employment with the City of Downey.

Examples Of Essential Functions

The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Depending on assignment, duties may include, but are not limited to, the following:

Answers telephone and counter inquiries; refers questions, takes messages, and provides basic information.

Files and maintains a variety of records, forms, and correspondence in alphabetical, numerical, chronological or other predetermined classification.

May perform simple typing tasks or routine data entry tasks as assigned.

Maintains and updates departmental record systems, logs, reports, and files; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.

Receives, opens, date stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.

Maintains calendars and makes meeting arrangements; arranges for necessary set-up and materials to be available at meetings.

Gathers, assembles, copies, updates, and distributes a variety of department or City specific information, forms, records, and data as requested; ensures proper filing of copies in departmental or central files.

Verifies and reviews forms, files, and records for completeness and conformance with established departmental and program policies and procedures.

Operates a variety of office equipment including computers, copiers, fax, telephones, and shredders in the performance of routine tasks.

Performs basic use of a personal computer and applicable software application programs such as word-processing, database, spreadsheets, calendars and graphics.

Performs other related duties as assigned.

Qualifications

Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be:

Education: High school graduate or equivalent. Additional experience may be considered for a High School student with Junior level standing and be at least 16 years of age with a valid work permit.

Experience: Some general office work experience within law enforcement or police explorer is desired, but not required, including volunteer work using a personal computer and interacting with the general public in person or over the phone.

Knowledge of: English usage, spelling, grammar, punctuation and arithmetic; office equipment and systems, including scanners, computers and software programs such as Microsoft Office Word and Excel.

Ability to: Perform basic office support work; operate standard office equipment, and learn office rules, methods, and policies; understand and carry out oral and written directions; demonstrate effective customer service; and, work cooperatively with others, including the public.

License/Certification Requirement: A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required

California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Additional Information

PHYSICAL TASKS/ABILITIES:

The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer.

Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer.

Selection/Testing Process : For consideration, an employment application and supplemental questionnaire must be thoroughly completed. Failure to complete the information requested may result in an application being removed from consideration.

The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that demonstrates meeting the qualifications for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" or attaching a resume is not an acceptable substitute for a completed application.

Those applicants, who most closely match the desired qualifications, will be invited to participate in the selection process which will consist of an appraisal examination (oral interview) weighted 100%.

The appraisal examination may also include performance testing to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position.

Candidate(s) who complete selection testing with acceptable results will be considered by the Department hiring authority. Prior to a conditional offer of employment, a candidate will undergo a comprehensive background check that includes employment reference checks, criminal history check, fingerprinting with the California Department of Justice, a credit review, and a polygraph. A psychological examination and a job-related pre-placement medical examination will be conducted upon issuance of a conditional offer of employment.

Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (562) 904-7292 at least 72 hours in advance.Closing Date/Time: 8/28/2023 5:30 PM Pacific