Part-Time Administrative Assistant Jobs

Administrative Assistant, Stockton CA

Derivi Castellanos Architects is looking for a part-time (20 hours per week) responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and general administrative activities.

·Answering and directing phone calls

·Receiving and directing visitors and clients

·General clerical duties including photocopying, faxing, and mail.

·Light office cleaning and upkeep

·Maintaining electronic and hard copy filing systems

·Retrieving documents from filing systems

·Handling requests for information

·Resolving administrative problems and inquiries

·Providing administrative support to ensure efficient operation of the office.

·Purchasing of groceries and office supplies

·Office cleanliness and upkeep

·Ordering office supplies and booking travel arrangements.

·Registering staff for conferences/events/classes/training

·New employee onboarding

Education and Experience

·Computer skills and knowledge of relevant software

• Microsoft Office: Outlook, Word, Excel, Publisher, Teams, etc.

·Related experience of 3 or more years

Key Competencies

·Able to drive whether for errands, projects or for charitable deliveries.

·Written and verbal communication skills

·Ability to prioritize multiple tasks at the same time

·Problem assessment and problem solving

·Information gathering and information monitoring.

·Attention to detail and accuracy.

·Flexibility, adaptability, and teamwork

·Customer service orientation