Meeting Planner Jobs

Meeting Planner / Meeting Space Sourcer - CONTRACT - 6-9 months - Remote

FULL TIME 830-530 M-F

or

PART TIME 2-3 full days

Eastern or Central Time Zone.

Job Summary:

The Contractor Planner / Sourcer is the liaison between the Corporate Meetings Committee and Vendors / Hotels / Convention Centers.

Essential Job Functions:

• Ability to negotiate contracts and knowledge hospitality legal terms.
• Wide based knowledge of Cvent (vendor supplier sourcing, registration, reporting, budgeting).
• Source meeting space from Hotels and Convention sites for off site Hearings.
• Manages meeting logistics and on site operations of assigned projects. Committee meeting coordination of rooming list, menu development and banquet event orders, on-site management, budget reporting and post conference expenses and payment.
• Create food and beverage plans for committee meetings.

Other Responsibilities:

• Invoice Reconciliation and forecasting reports to finance
• In depth knowledge of audio visual equipment
• In depth knowledge of caterers and conference centers
• Web-casting and Multi Casting
• Creating PSA and Task Orders
• Meetings (American Express) Card Reconciliation

Education/Experience Requirements:

• Vacation Black-out dates week prior and over Annual Conference (May)
• The ability to implement projects independently and work with various departments as a team is absolutely necessary.
• Knowledge of CVENT databases.
• Independent to work onsite at conferences.
• College degree or equivalent and three (3) years of experience in meeting management or hospitality experience. CMP preferred.
• Comprehensive knowledge in contract negotiations and background on registration systems a plus.
• Proficiency using a PC with Microsoft Suite
• Some travel may be required to DC, Rockville, MD and New York City Officdes