Meeting Coordinator Jobs

Job title: Meeting Coordinator

Offering: Full time position - Salary $50-60k plus benefits package

The ideal candidate will report directly to the Senior Strategic Meeting Manager. Training will be provided for all aspects of this position, as needed.

REQUIRED SKILLS

• EXTREMELY ORGANIZED (exceptional in excel and google suite)
• CREATIVITY (the ability to think outside the box)
• REMOTE WORK (ability to self motivate and stay focused)
• HOSPITALITY INDUSTRY EXPERIENCE (understanding of basic meeting coordination i.e. BEOs, printing and shipping processes)
• CUSTOMER SERVICE (high level customer service standards)
• TEAM PLAYER (fun, inspired individual, who is confident working within a high energy, high expectation team)
• TRAVEL (available for travel to programs, up to twice a month)

RESPONSIBILITIES - MEETING COORDINATOR

• Solicit bids from venues and service providers (for example, florists or photographers).
• Review event bills and ensure all vendors are paid on paid and correctly
• Represent canvas in all aspects of the hospitality industry.
• Manage event registration to include accommodation and travel requests, dietary restrictions and personal data collection
• Cross reference rooming lists, flight manifests and ground transportation records as needed
• Liaison with attendees on program details and general Q&A.
• Monitor event activities to ensure the client and event attendees are satisfied.
• Facilitate virtual event support by review the run of show and testing all technology
• Coordinate event services such as off-site dining, ground transportation and on-site activities.
• Collaborate with the lead Strategic Meeting Manager to ensure venues/meeting space meets the client's requirements based on agenda.
• Build out registration sites for client events using conditional logic
• Travel on-site to provide on-site support.

RESPONSIBILITIES - EXECUTIVE SUPPORT

• Social Media support to the entire Executive Team, including managing all canvas social media outlets.
• Additional projects as needed by the Executive Team.
• Back up venue sourcing support with hotels. To include following up with hotels, putting together availability grids and detailed proposals, etc.
• Minimal marketing duties such as holiday cards, projects, etc.
• Coordinate client gifting and appreciation.
• Data entry in the company’s CRM.

OPPORTUNITIES

• Work remotely
• Unlimited vacation time
• Healthy work life balance with flexible working hours
• *Please note that vaccinations are required as part of this position, whether they be Covid or international required or suggested vaccinations for safe travel
• Be creative and innovative within a diverse portfolio
• Work with a fun and growing women owned company
• Exposure to other roles within the company to increase skill set
• Future potential as part of the growth of the Canvas Travels division of the company
• Future potential for growth with the sales & marketing team