Marketing Events Operations Specialist

Role and Responsibilities

Passionate about your field? Looking for a work environment where you can collaborate with members from different teams and use a multitude of state-of-the-art technological tools? Do you care about customer satisfaction and doing your job well? Want to join a world class company and industry leader and be proud to contribute to our projects and mission?

At CAE, each of our teams plays a specific role in ensuring the quality of our products and services. That’s why we need your expertise and passion to complete our team!

The Role We Are Offering You

The CAE Civil Marketing and Strategy team is looking for an Events Specialist to help us achieve aggressive growth objectives and to position CAE as a high-tech company in the aviation industry.

Your mission will be to take on exciting marketing operations management projects and events to support CAE’s positioning in global markets and build awareness and loyalty by communicating our messages in an impactful and creative way, as our business continues to grow.

You will work within the Marketing Events Operations team and the broader Integrated Marketing and Strategy teams. In your role, you will be planning for and supporting the company’s leaders in specific marketing events and conferences.

This is a great opportunity for a well-rounded professional, with experience in marketing operations / project management, with strong communication skills with a special focus in events management both virtually and on site.

Key Responsibilities

• Transportation (booking/co-ordination on-site)
• Analyze and report on ROI of above events and optimize event strategy.
• Working closely with the Manager, Marketing Events Operations , you will help create and manage the annual Civil Group Events' calendar that aligns with the overall marketing strategy.
• Hotel (bookings/registrations for all attendees)
• Supervise the production and delivery of marketing collaterals in a timely manner for all events (handouts, brochures)
• Build and manage strong relationships with internal customers and vendors including event’s organizers and suppliers, creative agency, media outlets.
• Travel internationally to support major tradeshows and conferences, and customer events (approximately 25% of the time on an annual basis) – from 4 to 7 days per event, once or twice a month.
• Manage and build the quarterly Sponsorship & Donations report for the Civil division (worldwide).
• Actively manage the events budget under your purview and closely track spend, PO placements, vendor payments to ensure you manage the events within budget.
• Support the Marketing Communications function in strategies for brand positioning, creative campaigns, product launch, advertising and promotion, virtual and on-site events, marketing programs and special plans.
• Catering
• Plan and coordinate all the different steps required to bring successful events to life, from negotiating contracts with organizers, managing and tracking budgets and expenses, managing event’s logistics, managing schedule/agenda, including customer meetings, manage invitations, registrations and follow-ups, coordinate and building executive briefings (show books) and be responsible for the promo items strategy.
• Actively participate in the definition of Civil Group’s trade shows and events strategy, considering virtual and on-site events.
• Venue
• Undertake detailed planning in support of all aspects of events management for all events the Manager, Marketing Events Operations assigns you to support.
• Liaise with CAE’s corporate tradeshow team and external partners during the event planning process to ensure all aspects of event management run smoothly:
• Reporting to the Manager, Marketing Events Operations, Civil Aviation Training Solutions, your role entails:
• Meeting rooms, and support equipment (AV)

You'll love this job if:

• You have a strong sense of customer service and are skilled at finding solutions to operational issues to deliver an exceptional customer experience.
• You are detail-oriented and adept at managing within the allocated events budget.
• Quick on your feet! When problems arise, you are reliable and are focus on finding solutions.
• You are a strong operations-oriented individual with unparalleled problem-solving skills.
• You always maintain a friendly disposition — even (and especially) under pressure.
• Can endure extensive travel and love to experience different cultures.
• You are passionate about what you do and love to take different types of projects at the same time.
• You are a strong communicator and collaborator and work effectively with all members of the organization, from individual contributors to top executives.
• You are highly organized with exceptional project management skills.
• You can multitask and don’t mind doing some grunt work.

Our ideal candidate has:

• Experience in aviation industry a plus.
• 3-5 years’ experience in marketing communications and event planning.
• Bachelor’s Degree in Marketing or equivalent experience.

CAE offers:

• State-of-the-art technological tools.
• A positive working atmosphere.
• A collaborative work environment.
• An exciting career path.
• Job stability.
• Attractive benefits, including a competitive pension plan. LI-ND1

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying simulation training and critical operations support solutions. Above all else, we empower pilots, airlines, defence and security forces, and healthcare practitioners to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in more than 200 sites and training locations in over 40 countries. CAE represents 75 years of industry firsts—the highest-fidelity flight and mission simulators, surgical manikins, and personalized training programs powered by artificial intelligence. We’re investing our time and resources into building the next generation of cutting-edge, digitally immersive training and critical operations solutions while keeping positive environmental, social and governance (ESG) impact at the core of our mission. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.