Marketing & Creative Coordinator – Maybelline, Garnier, & Essie

Job Title: Marketing & Creative Coordinator – Maybelline, Garnier, & essie
Function: Administration
FLSA status: Non-Exempt
Division: CPD Division
Supervisors Titles: SVP, Marketing & AVP, Creative
Locations: 10 Hudson Yards, NY
At L'Oréal Consumers Products, our mission is to democratize the best of beauty, and for us, beauty has to be sustainable. Our division holds the world’s #1 beauty brand with L’Oréal Paris, the #1 makeup brand with Maybelline New York, the #1 natural brand with Garnier, as well as NYX Professional Makeup.
Key Job Accountabilities

• Scheduling & Managing PreCRM + CRM Invites
• Prepare and sending out organizational announcements
• Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials
• Point of Contact for all Sourcing-related questions and manageability for Creative Vendors
• Arranging travel itineraries for global or domestic visits
• Oversee Sales Meeting and Store Tour prep
• PowerPoint presentations, word processing of all memos, letters, agendas, meeting minutes, etc.
• Maintain office equipment and supplies (Ensuring all hardware is operational, supplies are fully stocked, and software license are fully up to date)
• Calendar scheduling and management with all internal and external partners
• Expense report and managing T&E budget
• Administrative Support - Maybelline & Garnier Marketing Leadership
• New vendor processing, including building relationships with vendors as the point contact for all creative work ordered
• Ad Hoc Marketing PO’s
• Administrative Support – MGe Creative Teams
• MGe Creative + Digital Production PO’s
• Tracking Creative Budget (Perm, Packaging/Ecomm, T&E and Freelancer Hours)
• In this role you will own the Purchase Order Management and create an efficient and effective process for direct/indirect spend. It will be your mission to improve PO compliance metrics for timeliness of PO creation, PO approvals, payments, and reduce parked and blocked PO’s.
• Purchase Order Management
• Creative Administrative Support - including partnership with agencies on acquiring new talents, settings up new hires in the KellyOCG system and coordinating interviews with potential designers
• Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials
• Special project work

Specific Requirements

• Experienced in Microsoft Office - Word, Excel, Outlook, PowerPoint
• 3-5 years assistance in a corporate environment
• Must have a professional attitude, function well in a team environment
• Quantitative and analytic skills are needed to formulate and follow budgets + expenses
• Self-motivated team player with the ability to interact effectively with various operational departments and levels within and outside of the organization is critical
• Extensive knowledge of PO Creation Software (I.e. MyMarket), Microsoft Office, + One Drive
• Must have ability to manage sensitive information
• Strong organizational skills, must be able to multi-task, meet tight deadlines and maintain composure under pressure and high stress situations
• Quickly changing situations: adaptable, with ability to meet short turnaround times
• Strong communication skills both written & verbal is essential, in addition to problem-solving and willingness to take initiative

Additional Benefits Information As Follows
Salary Range: $61,600-$83,200 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)  

• Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)  
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)  
• Access to Mental Health & Wellness Programs   
• Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)  
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)  
• Employee Resource Groups (Think Tanks and Innovation Squads)  

Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!
We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
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