Marketing Admin Coordinator Jobs

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Marketing Inquiry which include:

• Processing miscellaneous dealer/architect requests.
• Approving User Registration for marketing materials sales portal
• Answering incoming calls and emails from PGT internal departments, dealers, architects, vendors, and trade associations.

Administrative which include:

• Assisting corporate cardholders in coding and submission of their expense reports in Concur as necessary.
• Maintaining and managing miscellaneous marketing materials being stored in an offsite marketing storage facility
• Proofreading of marketing collateral literature during the revision process
• Providing administrative support to Southeast Business Unit Marketing Development Fund program. Liaison with our preferred advertising vendor partner, dealers, and Sales team.
• Creating and developing visual presentations, reports and spreadsheets as requested.
• Administrative support including typing, filing, copying, shipping, arranging travel accommodations, coordinate programs, events, and conferences.
• Executing mail out orders accurately in a timely manner and maintain the Mail Out Planner.
• Ordering of office supplies, create work orders as needed for office facility maintenance, create IT service requests for IT related applications such as set up computers, desk phones, headsets, printers, label printers, etc.,

Marketing Programs which include:

• Coordinating and/or processing consumer rebate requests, field rebate requests from consumers and outside resource and maintains the database in Marketing share folder of rebate activity.
• Reviewing, recording, processing and reporting of Marketing Development Fund Claim Submissions

Department Finances which include:

• Maintaining monthly Southeast Business Unit Marketing budget expenses. Work closely with marketing managers on budget maintenance and with the accounting team on accruals, journal entries and other necessary adjustments.
• Processing dealer Post Bills for order of chargeable marketing materials.
• Preparing monthly journal entries to adjust cost of marketing displays and other department budget adjustments as needed
• Processing of invoices, monthly reconciliation of spending to budget, and overall budget tracking.

Trade Shows and Corporate Events which include:

• Coordinating and preparing materials needed for corporate events such as tents, podium, chairs, name badges, registration tables, give aways and crew set up and tear down.
• Coordinating with Marketing leadership and Sales team members to secure space, manage necessary paperwork to secure and pay for show services such as drayage, electricity, carpeting, cleaning, booth set-up, and tear-down.

Supervisory Responsibilities
None
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High school diploma, associate degree preferred or previous experience
Solid computer skills (Functional knowledge of common computer programs to extract data and generate reports)
Proficiency in MS Office (Word/Excel/Outlook/PowerPoint)
OTJ knowledge of AS400
OTJ knowledge of Frontier
Ability to follow up with inquiries and requests for information
Strong organizational, analytical, and reasoning skills
Ability to work independently without close supervision
Language Skills
Strong verbal and written communication skills to communicate effectively via telephone, e-mail, and letter
Mathematical Skills
Strong math skills to process rebates and keep track of budgets such as addition, subtraction, multiplication, division, percentages. Basic spreadsheet formulas.
REASONING ABILITY
Ability to resolve conflicts with dealers
CERTIFICATES, LICENSES, REGISTRATIONS
None required
PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Usual office environment with frequent sitting, walking, and standing, and occasional lifting, climbing, stooping, kneeling, crouching, crawling, and balancing.
• Frequent use of eye, hand, and finger coordination enabling the use of office machinery.
• Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.

Ability to stay at workstation for long periods of time.
Ability to travel occasionally domestically.
Air-conditioned office environment.