Special Events Program Manager Jobs

Proficient computer skills in Microsoft Office and database management (preferably Salesforce).

Ensure all appropriate coding in Sales Force for effective management of the portfolio.

Create and manage all event-related policies and procedures ensuring the utmost care and consistency of service to our stakeholders.

Recruit and manage event volunteers to support the Wish Ball and external event fundraisers.

Prepare and manage event budgets, track event expenditures, and provide ongoing financial progress reports for each event.

Develop, plan and manage all internal fundraising events within budget, ensuring targets are met.

Comprehensive knowledge of world class hospitality and service management

3+ years of staff management experience or equivalent

Strong communication and correspondence skills with management, staff, Members, and vendors

Manage correspondence with Members about their events and offer suggestions to ensure their requests can be met

Remain calm under pressure; Handle crisis management as it unfolds and remain flexible to change as events happen

Work with suppliers, contractors, employees, vendors, managers, and many other parties to coordinate the event timelines

Strong customer service, stakeholder communication, and project management capabilities.

Strong time management and prioritization skills, with an ability to assess and manage the scope of projects.

Drive impact through program/project management of our strategic fellowship programs (75% of workload)

Drive impact through project / program management of other internal and external programs in the Community Engagement portfolio. (25% of workload)

Bachelor's degree in business, Communications, or related field AND 3+ years in project/ program management capacity

Excellent skills in all aspects of planning, collaboration, analytical capabilities, and high level of attention to detail.

Oversee all event logistics including management of contractors, volunteers, sponsors, and vendors.

Knowledge of special event permitting process and requirements

Benefits (medical, dental, and vision)

Excellent verbal and written communication skills, high level of organization, attention to detail and ability to be self-motivated

Ability to plan and manage concurrent events

Strategic planning, teamwork and excellent interpersonal communication skills

Minimum two years working in an event management role or comparable experience

Demonstrated experience with project management software and budgeting

Assist with planning, logistics and general event management

Four-year college degree or equivalent in Event Management and/or Hospitality preferred

Plan and manage Flying Squirrels’ on-site non-game events such as the annual Block Party, Squirreloween and Coats for Kids

Strong written and verbal communication skills

3 years’ experience in fundraising and/or special events including venue and vendor management, event timelines and production schedules, ticketing, and seating

Oversee regional event venue research and site visits, maintaining current knowledge of venue capacities, functionality, and availability.

Research, vet, and manage regionally based event vendors including caterers, A/V and lighting companies, florists, and photographers

Recruit for, organize, and manage groups of locally based staff and/or external volunteers for on-site events.

Preferred – 3-5 years of experience in Development or Special Events in the nonprofit sector.

Develop invitation and guest lists.

Project management: 1 year (Required)

Event management: 1 year (Required)

Provides mentorship to less experienced employees

The primary job functions and responsibilities include, but are not limited to, those listed above

Effectively articulating in verbal and written form the capabilities of the corporation and how they can support clients’ needs

Online event experience in Zoom/AdobeConnect/Webex: 1 year

Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.

A high degree of analytic ability and logical reasoning skills are required to address sometimes intricate and complex issues.

Excellent verbal, written, analytical, presentation and interpersonal skills.

Independent judgment guided by general direction is required to research and communicate information.

Ability to create and present ideas and findings clearly and concisely in written, oral, and graphic form.

Ability to interpret applicable legislation, rules, and codes. Ability to operate a computer and industry-related software.

Ensure cost-effective event planning, negotiation of contracts, and vendor management to maximize fundraising outcomes.

Delegate tasks and responsibilities to volunteers, ensuring smooth event operations and excellent attendee experiences.

Manage post-event follow-up and acknowledgement processes, including thank-you letters and donor recognition.

Utilize donor management systems or databases to track event-related interactions and contributions.

Develop and manage event budgets, including revenue projections and expense tracking.

Recruit, train, and manage event volunteers and committees.

Communicate and report on student updates and partnership experiences to internal and external stakeholders in partnership with account managers.

Project Management: Effectively and consistently manages tasks and processes to on-time completion of clear and predetermined outcomes.

Manage a master calendar of Sponsored Scholars program events to support programmatic activation.

Work with the Communications and Content Manager on social media, blog, and website content.

Minimum of three years of professional experience and two years managing youth programming/events.

Experience engaging with corporate partners/corporate volunteers

Education: Associate’s degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or equivalent experience

Oversee all event logistics including management of contractors, volunteers, sponsors, and vendors.

Knowledge of special event permitting process and requirements

Benefits (medical, dental, and vision)

Excellent verbal and written communication skills, high level of organization, attention to detail and ability to be self-motivated

Ability to plan and manage concurrent events

Supervise and train staff; support team growth and own day-to-day management responsibilities.

Deadline oriented with strong time management skills.

Manage all tasks related to executing an event (idea conception, meeting planning, customer experience, installation, strike).

Provide on-site management of all events, acting quickly to resolve any issues.

Knowledge of event design, event coordination, customer experience, current trends and the ability to apply this to the job.

Ensure that all space requirements are booked for events.

Employ problem solving and critical thinking skills to make decisions daily and on-site at events, with management, as needed.

Take pictures at events and organize/upload to the Digital Asset Management System

Essential Duty #4: Guest Management

Project manage events from start to finish, to include budget, vendor, team, and production elements

Oversee auction inventory, and participate in OneCause data entry, cleanup, copywriting for package descriptions.

Manage coordination with volunteers such as Co-Chairs, the Auction Chair, and the Women’s Committee

Excellent project management skills and the proven ability to define, conceptualize and execute successful events

Source speakers, manage, and facilitate internal company events, including monthly Future Forums, wellness sessions, and more

Manage engagement channels for employees to provide feedback and ask questions

Manage employee engagement surveys and analysis, as well as measurement of return on investment (ROI) associated with events

5+ years of internal communications/PR experience that includes managing corporate events

Strong communication skills (verbal, nonverbal, written, and listening) with the ability to articulate work at different levels of the organization

5+ years of experience and current knowledge across the spectrum of NRO mission programs and capabilities.

Monitor and assess CAP/SAP policy, oversight, and management issues.

Plan, execute, assess and support tests/experiments/exercises/wargames involving NRO capabilities and other sensitive activities, as appropriate.

10+ years of experience directly supporting NRO, IC or DoD intelligence-related activities.

5+ years of experience working with executive orders, laws, IC and DoD policies and guidance related to the NRO mission.

3+ years IC, DoD or NRO experience supporting policy and strategy functions.

Management of food and beverage, create event layouts/ diagrams, menu collaboration with Executive Chef

Manage all event food and beverage, event rentals, staffing, event design, entertainment, security and parking logistics

Strong verbal and written communication skills

Successfully managed client relationships on a day-to-day basis

Lead coordination for all assigned events through event, install and strike

Generate, execute and review client proposals (both internal and 3rd party)

·Minimum of five years of experience in program or project management.

·Excellent interpersonal and team management skills.

·Bachelor's degree in Business Management, Project Management, or related field. Master's degree preferred.

·Proficiency in project management software tools and MS Office Suite.

·Manage the day-to-day operational aspects of projects and project scope.

·Manage the program budget to ensure all activities are carried out within allocated funds.

Management of food and beverage, create event layouts/ diagrams, menu collaboration with Executive Chef

Manage all event food and beverage, event rentals, staffing, event design, entertainment, security and parking logistics

Manage and reconcile event budgets post-event ensuring alignment with department profit goals

Strong verbal and written communication skills

Successfully managed client relationships on a day-to-day basis

Lead coordination for all assigned events through event, install and strike

- Minimum of 3 years of event management experience, preferably in managing corporate events.

- Strong organizational and project management skills to effectively plan and execute events.

- Excellent communication and interpersonal skills for stakeholder management and vendor coordination.

- Budget management experience, including cost estimation, negotiation, and expense tracking.

Employer Brand - Events Program Manager

- Manage event budgets, estimating costs, negotiating contracts, and tracking expenses.

If you are relying on your education to meet qualification requirements:

Identifies and initiating procurement actions in support special events' management programs.

Nothing further is required until it is requested by AOC’s Human Capital Management Division

You must meet the definition of specialized experience.

Initiates contract revisions to meet changing program requirements.

Must Meet the Specialized Experience