Management And Program Assistant

Duties

Plans, develops, monitors and executes actions required to manage the office's administrative functions. Provides support to supervisors, managers and other employees in day-to-day operations; which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurement and overall office management.

Typical specialized assignments may include: preparing and managing correspondence, compiling, tracking and analyzing information for a wide variety of programs; entering and tracking budget expenditures; purchasing and inventory; establishing, organizing and managing files, documents, and records; providing advanced computer assistance; scheduling meetings; managing time and attendance: providing explanations of organizational policies; coordinating the implementation of new office policies and systems; maintaining calendars and travel records and arrangements.

Interprets guidelines, compiles and consolidates information and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Has a broad understanding of how administrative, financial and other business support assignments contribute to the activities of the organizational unit. Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations.

Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Reconciles data, validates transactions, and identifies and resolves discrepancies.

Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Prepares travel orders including cost estimates for training assignments and permanent change of station actions. Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy.

Purchases administrative supplies or equipment/furniture assuring purchases arc made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc., are conducted according to policy. Ensures justifications of requested items meet criteria for expenditures. Maintains an orderly supply room and distributes supplies.

Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

Assists in the preparation of budget estimates, justification statements and budget execution plans and provides advice on such matters as the distribution of allotments and availability of budgetary funds for program purposes. Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy or technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance.

Uses a wide variety of computer programs and software applications, including CRU-X, eLMS and GovTrip. Utilizes a variety of financial applications such as DELPI, REGIS, PRISM, PCPS, etc., as well as Excel to analyze, trouble shoot and problem solve. Prepares administrative articles, reports, and briefing items. Applies experience and detailed knowledge lo plan and accomplish assignments for projects/programs. Performs tasks independently.

Requirements

Conditions of Employment

• Selective Service Registration is required for males born after 12/31/1959.
• US Citizenship is required.

How You Will Be Evaluated

• Financial suitability
• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. Applicants who do not submit supporting documentation for eligibility will not be considered. Documentation will not be accepted after the closing date. 30% or More Disabled Veteran Program: You must submit a DD-214, Certificate of Discharge (Member 4 copy is preferred), and supporting documentation as required by form SF-15 such as an official statement, dated 1991 or later, from the Department of Veterans Affairs or from branch of the Armed Forces certifying to the present existence of the veteran's service-connected disability. Veterans' Recruitment Appointment: You must submit a DD 214, Certificate of Discharge (Member 4 copy is preferred). Applicants claiming 10-point preference must provide supporting documentation as required by form SF-15 such as, an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the present existence of the veteran's service-connected disability before preference is awarded. All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran. If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran. Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request
• Job Title (include series and grade if Federal Job)
• Selective Service
• Salary
• Employer's name and address
• Supervisor name and phone number
• Privacy Act
• Start and end dates including month and year (e.g. June 2007 to April 2008)
• Reasonable accommodation policy
• Signature and false statements
• New employee probationary period
• Social security number request
• Duties (be specific in describing your duties)

• How to Apply

  You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
  IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
  We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
  Please ensure EACH work history includes ALL of the following information:

  • 
    Job Title (include series and grade if Federal Job)
  • 
    Duties (be specific in describing your duties)
  • 
    Employer's name and address
  • 
    Supervisor name and phone number
  • 
    Start and end dates including month and year (e.g. June 2007 to April 2008)
  • 
    Full-time or part-time status (include hours worked per week)
  • 
    Salary

  
  Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
  You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.

  Agency contact information

  Andrean Ray

  Phone

  1 (404) 305-5297

  Fax

  1 (404) 393-0636

  Email

  [email protected]

  Address

  Federal Aviation Administration
  ASO Regional HR Services Division
  1701 Columbia Avenue
  AHF-S510
  College Park, GA 30337
  US

  Next steps

  Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
  For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
  Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
  All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

• Equal Employment Opportunity (EEO) Policy
• Full-time or part-time status (include hours worked per week)

Required Documents

Clarification from the agency

Also open to those eligible for 30% or More Disabled and/or Veterans Recruitment Act