Leave Analyst (Human Resources Analyst I)

The Position

Job Appointment: Regular, Full time

Work Schedule: Monday - Friday 8am-5pm, alternate schedule may be available.

Work Location: Hybrid; In-Person work to be conducted at The Portland Building, 1120 SW 5th Avenue.

Benefits: Please check our "Benefits" tab for an overview of the benefits for this position

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume.

Position Summary
The City of Portland is seeking to fill two (2) regularly appointed Leave Analysts (HR Analyst I) positions to support the Health & Financial Benefits team within the Bureau of Human Resources.

This role supports City of Portland employees through comprehensive administration of required protected and City sponsored leaves, while ensuring compliance with federal and state laws and City policy.

What you'll get to do:

• Manage all aspects of the Disability and Catastrophic (CAT) Leave processes.
• Make appropriate designation and tracks all FMLA/OFLA absences and leave in the SAP FMLA Workbench.
• Provides a high level of very confidential customer service.
• Administer all aspects of FMLA/OFLA leave administration process, including eligibility, generating correspondence, reviewing medical documents.
• Collaborate with employees, managers, supervisors, and human resource business partners.
• Educate and provide clear and concise information to City of Portland employees for FMLA/OFLA, Disability, Paid Leave Oregon, CAT Leave and other benefit related inquiries.
• Maintain confidential, complete, and accurate records in accordance with specified legal requirements and best practices.

As a person, you are:

• Collaborative: A professional who values partnerships and develops and supports relationships to get things done.
• Service Driven: Dedicated to the quality of service you provide.
• Emotionally Intelligent: Motivated, team-oriented, and empathetic.
• Someone who values Diversity, Equity and Inclusion (DEI): Uses DEI concepts to guide your work and create an inclusive, respectful, and culturally responsive workplace.

To Qualify

The following minimum qualifications are required for this position:

• Ability to prepare and maintain accurate, concise, and confidential records.
• Ability to learn City organization, rules, policies, and procedures, including, timekeeping, human resources policies, labor contract provisions, and others specific to Bureaus/Offices.
• Experience maintaining highly sensitive and confidential information, while exercising a high degree of tact, discretion, and diplomacy in sensitive situations.
• Ability to analyze, interpret, explain, and apply relevant laws, ordinances, administrative rules, and policies.
• Ability to communicate and interact with internal and external customers in a professional and courteous manner, bother verbally and in writing.
• Experience with standard office practices and procedures such as typing, scheduling, proofreading, note-taking, filing, logistics support, and related skills in the use of computers and other office equipment.

The Recruitment Process

• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
• Resume

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• Hiring bureau will review and select candidates to interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

• A start date will be determined after all conditions of employment have been met.

Additional Information

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity

Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community.

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

Questions?