Leasing Coordinator Jobs

Primary Purpose of Position:

Collect, analyze and report data on leasing processes and performance, market trends and statistics to the Leasing team. Assist the Leasing team with portfolio performance by tracking and updating the team on general economic indicators affecting the Region’s portfolio.

Essential Functions:

Transactional / Financial

• Maintain and manage the Leasing Assumptions/Lease Card Database by gathering the input information from the leasing staff, making sure the rent roll is always up to date
• Draft brokerage, confidentiality and license agreements or other legal documents as needed.
• Manage the commission database and payment of such commissions and other associated Leasing Department payments.
• Calculate Net Effective Rents (NERs) using the Company software for pending and completed lease transactions.
• Coordinate the quarterly income budgets as well as annual asset business plans and strategy sessions.
• Assist in the creation of various department documents as directed such as the property level business plans, quarterly income budget updates and board reports for distribution to Senior and Executive Management.

Leasing / Marketing

• Oversee all aspects of broker events including site location, invitation creation, RSVP tracking, coordination of caterer and running on-site events.
• Coordinate tours for prospective tenants as directed by the Leasing team, including arranging access with existing tenants, and inspecting/prepping vacant spaces prior to each tour as needed.
• Gather, monitor, and analyze data on demand, absorption, and market trends as well as maintain various leasing related reports including Tenants in the Market, Comps and Market News.
• Develop and edit lease proposals and reports from limited information with guidance from Senior Vice President and Leasing team members.
• Research and create reports on regional statistics such as employment, population, transportation and other metrics that affect the local real estate market.
• Create and monitor with the VP, Leasing the annual marketing budget for the following materials and events: building brochures, new photography, brokerage events, subscriptions, industry association memberships and other miscellaneous marketing expenses.
• Assist in the development of programs and materials that facilitate direct contact with brokerage community, such as brochures, property leasing signs, publications and fliers for existing and new developments, and creation of virtual tours for available spaces.
• Maintain supply/demand listings to ensure accurate representation of building portfolio. Update software as needed.
• Facilitate the creation and updating of building stacking charts and essential building information.

General

• Maintain contact database of commercial and retail brokers.
• Perform special data projects as assigned.
• Perform other duties as assigned.
• Participate in relevant organizations.
• Support Leasing team by maintaining various leasing platforms (View the Space; Rent Roll) to ensure accurate, up to date information is always available .

Region Specific Functions:

• Assist the SVP, Leasing in monthly activity reports to be distributed to the joint venture partners when applicable.

Requirements and Qualifications:

• Ability to process and analyze data.
• Ability to gather information, research data and make appropriate recommendations and/or interpretations.
• Proficiency with Microsoft Office products to include Word, Outlook, Excel, and PowerPoint.
• Excellent verbal and written communications skills.
• Ability to effectively interface with all departments of the Company and to represent the Company in a highly professional manner.
• Demonstrated ability to handle multiple projects and details simultaneously.
• Exposure to research methodology, statistics.
• 0-3 years related experience in leasing, brokerage, or marketing preferred.
• Proficiency with database packages (i.e. Access) and graphics packages (i.e. Quark, PhotoShop, etc.).
• Demonstrated ability to determine needs and achieve results without close supervision.
• Superb financial and/or analytics aptitude preferred.
• BA/BS degree required.
• Excellent organizational skills with ability to set priorities and meet deadlines.

Physical Requirements:

• Involves movement between departments to facilitate workflow.
• Involves work of a general office nature usually performed sittings such as operation of a computer
• Involves work such as tours of space throughout property portfolio usually performed by walking, by climbing stairs and by operating a motor vehicle (car), the latter usually performed by sitting.
• Involves work of a general office nature usually performed standing as such operation of a fax and printer

Internal and External Contacts:

• Interacts regularly with various Boston Properties employees, vendors, tenants, brokerage community contacts, and local government officials and agencies.

Reporting Structure:

• This position reports to the Senior Vice President, Leasing who provides supervision and guidance, and evaluates performance on a periodic basis.