Leasing Administrator / Recertification Specialist

Overview

Community Access leads the fight against New York City homelessness – as a provider of quality supportive housing since 1974, and through sustained advocacy for more housing. The affordable housing model brings together various populations, including individuals with psychiatric disabilities, low-income families, veterans, and youth aging out of foster care.

The Property Management department acts as the managing agent for buildings that Community Access (CA) developer, owns or controls. The Property Management department is responsible for lease maintenance, rent collection, property financial reports and compliance with government regulations (such as Low-Income Housing Tax Credits, HOME, and Housing Trust Fund).

Core Principles

The job responsibilities of all staff extend to understanding and incorporating certain principles into their work and into their relationships with program participants. These principles are:

• Services that support recovery and healing consistent with and nurturing each participant’s cultural background, experience, identity, and values
• Program participants’ right to self-determination
• Clear professional boundaries to support the limits and possibilities of services
• Respectful communication

Essential Job Function:

• Identifying tenants and completing the leasing process for various buildings in the portfolio that become vacant, which includes:
• Completing background checks on all applicants; and
• Providing administrative support to the Director of Property Management and the Assistant Director of Property Management, which includes:
• Issue and maintain building wide memos;
• Maintaining records of housing applications received;
• Mailing monthly rent bills as needed.
• Ensuring that tenants move in within thirty days.
• Maintaining copies of leases and lease records;
• Verifying each tenant’s eligibility for the particular vacant apartment;
• Issue and maintain lease violation letters related to tenants; and
• Provide lease documentation for legal matter related to tenants;
• Conducting interviews according to Housing First and the Fair Housing Act;
• Provide lease information for audits;
• Working with tenants to complete paperwork related to ongoing tenancy, including lease renewals and annual income re-certifications.
• Collecting rents and responding to tenant complaints
• Responding to inquiries about housing;
• Completing paperwork relating to low-income housing tax credits, rental subsidies, maximum rent calculations before signing a lease.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.