Junior Administrative Assistant Jobs

The Junior Administrative Assistant, Global Assignment is responsible for providing outstanding support to the Global Account Coordination Team. Enhancing client satisfaction by providing Relocation Services and Cross-Cultural Services support throughout the entire cycle of relocation assignments is the primary responsibility.

Responsibilities:

Upload information to the shared drive and keep the file structure organized.

Participate in team meetings and take thorough meeting notes.

Calls with clients, partners, and team members should be scheduled and coordinated.

Follow up with visitors to ensure prompt responses and provide reminders as needed.

Manage the receipts and payment links associated with financial transactions.

Manage and respond to client email correspondence.

Professionally manage the virtual phone line and incoming conversations.

Serve as the primary point of contact for our in-travel text line, offering assistance and addressing any essential issues.

Maintain precise flight spreadsheets and regularly revise travel information.

Manage the CRM system, guaranteeing the integrity of the data and assisting with client relationship management.

Review and update the rooming manifest, ensuring that traveling groups have accurate accommodations.

Verify the accuracy of reservations and resolve any discrepancies.

Requirements:

Experience as an administrative assistant or a comparable position.

Outstanding organizational and time management abilities.

Excellent attention to detail and precision.

Utilization of office software, including spreadsheets and document management systems, with proficiency.

Written and verbal communication talents of the highest caliber.

Ability to operate efficiently and independently.

We want you if you can:

You enjoy fast-paced environments and are willing to exert yourself when necessary. You enjoy a challenge and are resourceful when it comes to problem-solving and getting things done.

You are continually willing to learn new things and utilize our systems, such as Squarespace, VacationCRM, ActiveCampaign, and Asana.

You are an exceptional communicator both internally and externally.