Human Resources Assistant Jobs

SUMMARY:

As part of the global Human Resources team, and reporting to the local Human Resources Business Partner, the Human Resources Administrator is accountable for providing excellence in operational Human Resources support to the assigned business units.

KEY RESPONSIBILITIES:

• Assist the HR Business Partners with the onboarding & offboarding procedures, ensuring all steps are completed within the assigned timeframe (e.g., collecting new hire paperwork, I-9 documentation, policy signoffs, resignation letters etc.)
• Perform other related duties and special department projects (e.g., audits) as needed and assigned by the HR Business Partner and/or HR Manager
• Administer the benefit programs for the assigned business units, including enrolling and terminating employees and tracking enrollment dates
• Facilitate the recruiting efforts for the assigned location, including job postings, pre-screening resumes, booking interviews, conducting interviews, completing reference checks and background checks etc. as required
• Support the HR Business Partners in administering the US Benefit Open Enrollment process, ensuring all documents are accurate and completed within the required time frame
• Coordinating with recruitment agencies on open positions, and as approved by the HR Business Partner and/or HR Manager
• Work closely with Payroll to ensure a smooth transition of all ADP Workforce Now data entry and document transition within the assigned timeframe
• Maintain all Human Resources employee files and documents for the assigned business units in the HR drive and ADP Workforce Now
• Prepare various letters (e.g., Employment Offers, Employment Agreements, Employee Changes etc.) for review by the HR Business Partners as required
• Administer the Employee Referral Bonus Program and/or other HR programs
• Accurate data entry into ADP Workforce Now (hires, terminations, changes)

QUALIFICATIONS & KEY COMPENTENCIES:

• Certificate, diploma or degree accreditation in Human Resources or related field is preferred or working towards a designation is an asset;
• Highly conversant with Microsoft Office and other computer application programs; strong understanding of MS Excel including pivot tables, formulas, VLOOKUP and related functions;
• Able to exercise sound judgment, is self-motivated, with the ability to prioritize key requirements in a fast-paced environment is a must;
• Knowledge of employment legislation an asset;
• Ability to work under pressure and meet deadlines.
• Working experience with ADP Workforce Now, or other Human Resources Information Systems (HRIS) including navigating the system, reporting, updating and entering data;
• General knowledge of Human Resources functions and programs;
• Practical knowledge of operations, company policies and government regulations including but not limited to Employment Standards, Human Rights etc.;
• Prior experience with full-cycle recruiting, including conducting interviews
• Excellent client service and interpersonal/communication skills, verbally and written and exceptional organizational skills;
• Ability to maintain confidentiality and professionalism when dealing with Human Resources matters;
• Strong analytical and critical thinking skills;
• Minimum 2 years’ experience in a Human Resources role;