Human Resources Assistant Jobs

The Human Resources Assistant (HRA) is an important role within the Harvard Law School human resources team. As the first point of contact to many visitors and clients, the HRA provides a high level of customer service which is core to our team’s values. The HRA also supports the Chief Human Resources Officer and Human Resources Directors, coordinating calendars as well as offering support to the office. This is a great opportunity for someone with an interest in Human Resources!

As HR Assistant you will:

• Greet visitors, answer general inquiries, and direct all other inquiries to core administrative leadership and/or point person
• Manage communications and serve as primary contact for mail, copy, fax and telephone administration

• Manage inventory, order supplies, process financial transactions and reconcile accounts
• Provide some administrative support for events including logistics (space, catering, etc.) and tracking RSVPs
• Update and maintain personnel files and records, create electronic files, manage file retention and archiving, update Harvard directories, and prepare correspondence and other materials
• Support completion of various HR paperwork, including I-9 processing and employment verifications
• Assist with other general HR and departmental support such as calendaring, room reservation, office organization

• Performs other duties as necessary
• Occasionally support talent acquisition function with calendaring

Minimum of two years of administrative experience. Education beyond high school may count toward experience.

We are looking for people who:

• Demonstrate a commitment to providing the highest level of customer service and responsiveness
• Are highly organized with great attention to detail and communications skills
• Are flexible and can maintain confidentiality and professionalism

• Can exercise good judgment, select and apply established procedures correctly, and appropriately determine when to escalate
• Are experienced with technology and a quick study with new systems

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.