Office Assistant, Part-Time Jobs

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About Jamestown Community College

Jamestown Community College, a SUNY institution, is a comprehensive community college with degree granting campuses in Jamestown and Olean, New York. JCC is an innovative, open access institution that meets regional education needs by providing transfer degree programs, career programs, community service, developmental education, and training programs for business and industry. Guided by principles that emphasize student success and continuous improvement, JCC welcomes applications from qualified, enthusiastic candidates.

Position Description

Part-time, 16 hours/week. The office assistant duties include independent performance of complex clerical operations. Work requires frequent exercise of independent judgment in working with people and issues. The individual will provide clerical and administrative support to the various faculty and staff positions in the supported academic programs. This position will be based on the Jamestown Campus and may require occasional travel to other college locations.

Essential Functions

• Assists in the master schedule production.
• Work closely with the Dean, faculty, and staff to meet academic goals.
• Attend and assist in the coordination and set up of special events, as needed.
• Assist with the organization and facilitation of various program workshops, training sessions, and program meetings.
• Maintain a consistent program message in communicating with various program constituencies.
• Regular/punctual attendance.
• Identify work-related issues and convey possible solutions.
• Create and maintain a comprehensive program database to include multiple program facets, contact groups, and distribution lists. This will include work with Microsoft Word, Excel, Access, and PowerPoint as well as Google Workspace Apps.
• Assist with special projects as directed.
• Work closely with academic directors to manage content of web pages.
• Performs other duties as needed or assigned
• Provide telephone, typing, clerical, and administrative support, including meeting arrangements, appointments, memos, etc.
• Addresses students’ needs attentively and responsively.
• Serve as office receptionist and provide secretarial services, including, but not limited to, typing, copying, scheduling meetings, preparing mailings, administering surveys, preparing program materials, and ordering supplies.
• Support Dean and faculty as directed.

Qualifications

Required: Associate’s degree. Minimum two (2) years business/secretarial/administrative experience. Proficient in Microsoft Access, PowerPoint, WORD and EXCEL. Proficient in Google Workspace apps, including Gmail, Drive, Docs, and Sheets. Strong interpersonal, administrative, and organizational skills, and ability to function with minimal supervision.

Preferred: Bachelor’s degree and experience in Higher Education. Experience with Ellucian Banner.

Additional Information

Salary: $15.60 - $16.60/hour. Excellent benefits package, including medical and dental insurance, paid vacation and sick leave, and NYS retirement.

Final candidates are subject to a pre-employment criminal background investigation.

Please note that Jamestown Community College does not sponsor H-1B Visas.

Application Instructions

To be considered for this position, please complete the required online application and submit the following required documents, by clicking on the link below:

• Resume.
• Names and contact information for three professional references.
• Cover letter.

You will receive an acknowledgement email from the system for this position. If you do not receive this confirmation email within 15 minutes of applying, please check your junk/spam folder. You can also log back in to view your submitted application from the Applications list. Click on FAQs for more details and step-by-step instructions.

Important: Do not use autofill to complete your application.

Review of applications will commence on June 26, 2023 and continue until position is filled.

Please contact [email protected] with any questions or concerns.

JCC Non-discrimination Notice

Jamestown Community College does not discriminate and will make all decisions regarding admission and the entire educational process of its students, and recruitment, hiring, promotion, and other terms and conditions of employment without discrimination on the basis of sex, gender (including sexual harassment, gender harassment, and harassment due to pregnancy, childbirth, breastfeeding, and related conditions), gender identity, gender expression, gender non-conformity, sexual orientation, marital or domestic partner status, race, creed, color, national origin, ancestry, religion, physical or mental disability, medical condition, genetic information of an individual or family member of the individual, requesting an accommodation, veteran or military status, family care status, requesting or taking pregnancy, parental or disability leave, age, or any other characteristic protected by federal, state or local law, or regulation. All such discrimination and harassment is unlawful and will not be tolerated by JCC.

If any faculty, staff, employee, or any job applicant believes they have been­­­­­­­­­­­­­­­­ subject to discrimination or harassment during any phase of the recruitment process or in the workplace, they may file a complaint under JCC's Human Right and Affirmative Action Policy. For these purposes, any incident should be reported to one of JCC's Civil Rights Compliance Coordinators. The name(s) and title(s) of the designated Civil Rights Compliance Coordinator(s)/Officer(s) and their complete contact information are available at sunyjcc.edu/nondiscrimination .