Grants Manager Jobs

Description

***DISCLAIMER: The City reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.

The finalist must pass a pre-employment physical, drug screen, and background check.

Under general direction, prepares grant proposals and supporting documents; provides grants administration support; develops, summarizes, and maintains administrative and fiscal records; coordinates grants programs, special projects, and studies; performs related administrative support functions; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies; provides general assistance in the area of city administration; provides complex professional staff assistance to the Economic Development Director in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Economic Development Director. May exercise technical and functional direction over office support staff.

CLASS CHARACTERISTICS
This is a single position class that performs the full range of grants administration duties. Responsibilities include research, application preparation and organization, grant funding and reporting, expenditure monitoring and grant funds disbursement. Incumbents serve as a resource for grants administration analyses and studies. This class is distinguished from other administrative support classifications by its complexity and specialized knowledge required in regards to grants programs and overall city management/administration.

Examples of Essential Functions

Qualifications

Knowledge of:

• Research and reporting methods, techniques, and procedures.
• Principles and practices of public administration as applied to operational unit and program administration.
• Sources of information related to a broad range of municipal programs, services, and administration.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
• Record keeping principles and procedures.
• Principles, practices, and procedures of budgeting, funding sources, and grant funds disbursement.
• Applicable Federal, State, and local laws, codes, and regulations.
• Techniques for effectively representing the City in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations.
• Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Project and/or program management, analytical processes, and report preparation techniques; municipal programs such as grant administration, finance, budgeting, and other related governmental programs.
• Modern office practices, methods, and computer equipment and applications related to the work.

Ability to:

• Interpret, apply, explain, and ensure compliance with complex Federal, State, and local laws, codes, regulations, and departmental policies and procedures.
• Coordinate and oversee departmental and programmatic administrative, budgeting and fiscal reporting activities as they relate to grants administration.
• Prepare clear and effective financial, statistical, narrative, informational, and educational reports, correspondence, procedures, and other written material.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Operate modern office equipment, including computer equipment and specialized software applications programs.
• Understand the organization and operation of various departments and of outside agencies as necessary to assume assigned responsibilities.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, setting priorities, and meeting critical time deadlines.
• Analyze, interpret, summarize and present administrative and technical information and data in an effective manner.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Make accurate arithmetic, financial and statistical computations.
• Assist in the development of goals, objectives, policies, procedures, and work standards for grant administration.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Analyze situations and identify pertinent problems/issues, conduct research to gather relevant information, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in urban planning, public policy, public or business administration, finance, or a related field and three (3) years of municipal government experience, including grant writing and management.

Licenses and Certifications:
Valid California class C driver's license with satisfactory driving record and automobile insurance.

Physical Demands/Environmental Elements/Working Conditions

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.