Executive Assistant To Ceo

Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish – but we’re not here for easy. We’re here for better. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

We’re changing the nature of work. Palo Alto Networks is evolving to meet the needs of our employees now and in the future through FLEXWORK, our approach to how we work. From benefits to learning, location to leadership, we’ve rethought and recreated every aspect of the employee experience at Palo Alto Networks. And because it FLEXes around each individual employee based on their individual choices, employees are empowered to push boundaries and help us all evolve, together.

Your Career

Palo Alto Networks is looking for an Executive Assistant (EA) who can provide high-level, comprehensive administrative support to the office of the CEO. In this role, you will be reporting to the Senior Executive Assistant in order to support our CEO and drive the administration day-to-day operations as assigned. You will be expected to handle all duties with a high degree of integrity, professionalism, and confidentiality.

This position is an onsite and in-office role at our Santa Clara HQ. The role requires an EA who has a sense of urgency, ability to exercise good judgment in all situations, thrives in an innovative and fast paced company, works with a high sense of confidentiality, and who has experience supporting C level executives.

Your Impact

• Print materials for the CEO’s meetings and media appearances
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Assist in organizing special events, holiday parties, and offsite engagements
• Welcome and escort the CEO’s guests
• Research Assistant (venues, travel logistics, and caterers) -Your enthusiasm and interest in arranging travel will make for an excellent experience for the executive
• Create and submit expense reports for the CEO
• Assist with making reservations and appointments
• Represent the company and the CEO in a positive light through great follow-through skills and sound judgment
• Assist with arranging travel, accommodations, and creating travel binders
• Ensure meetings start on time and audio/visual is set up in advance
• CEO in-office representative
• Test audio/video conference systems daily

Qualifications

Your Experience

• Travel coordination with private, commercial, domestic and international air travel
• Problem solving before asking for help and tackling issues that come up in real time
• Have background in VIP level service and support
• Have exceptional attention to detail and commitment to faultless execution on tasks
• 5+ years Executive Administrative Assistant experience ideally at the C-Level
• Proactive and motivated to expand on current processes and build efficient systems
• Comfortable working across many different time zones
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Demonstrated experience working with GSuite, Adobe, Concur, Slack, and WhatsApp

Preferred Attributes

• Possess a passion and an eye for the smallest details and their impact on the larger vision
• Always offers to help and takes guidance/feedback as an opportunity to excel and grow
• Eager to learn, grow, and absorb guidance from a seasoned Executive Assistant
• Exceptional communicator - able to interact with people of all levels in a polished, confident, professional manner
• Commitment to excellence - perform duties at the highest level possible on a consistent basis
• Ability to think outside of the box with a sense of urgency
• Service focus - dedicated to meeting the expectations of the office of the CEO
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
• Demonstrate ability and temperament to work with sensitive information

Additional Information

Our Commitment

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at [email protected].

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.

The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/commissioned roles) is expected to be between $88,200/yr to $142,650/yr. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here.