Executive Assistant - Private Equity - Nyc

Job Title: Executive Assistant - Private Equity (5-15 years of experience)

Company Overview: We are a highly reputable and globally recognized Private Equity firm with a track record of success and a commitment to delivering exceptional financial performance for our clients. Our team consists of industry-leading professionals who are driven, innovative, and dedicated to achieving excellence. We are currently seeking an experienced Executive Assistant to join our dynamic team and provide high-level support to our executive leadership.

: As an Executive Assistant, you will play a critical role in supporting our executive team in their day-to-day activities, ensuring smooth operations and efficient workflow. Your exceptional organizational skills, attention to detail, and ability to anticipate needs will be vital in this position. You will have the opportunity to work closely with senior leaders and contribute to the overall success of our firm.

Responsibilities:

• Manage complex calendars, including scheduling meetings, conference calls, and appointments, while proactively resolving conflicts and ensuring all relevant parties are informed
• Collaborate with other executive assistants and provide backup support as needed
• Coordinate extensive domestic and international travel arrangements, including flights, accommodations, and ground transportation
• Conduct research and compile information for various projects, presentations, and reports as requested
• Manage expense reporting and reimbursement processes, ensuring adherence to company policies
• Assist with the preparation and coordination of board meetings, investor meetings, and other high-level events
• Prepare and edit correspondence, presentations, reports, and other confidential documents with a high level of accuracy and attention to detail
• Handle highly sensitive and confidential information with utmost discretion and professionalism
• Act as a gatekeeper, screening and prioritizing incoming calls, emails, and other communications, ensuring timely response and follow-up

Qualifications:

• Bachelor's degree in Business Administration, Finance, or a related field is preferred
• Excellent verbal and written communication skills, with a keen eye for detail and accuracy
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Proven track record of providing high-level administrative support to C-level executives or senior leaders
• Ability to work well under pressure, adapt to changing priorities, and maintain a professional demeanor
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
• 5-15 years of experience as an Executive Assistant, preferably within the financial industry, hedge funds, or asset management firms
• Discretion, integrity, and the ability to maintain confidentiality in handling sensitive information

Benefits:

• Growth potential
• Medical/Dental/Vision
• Commuter Benefits
• 401(k) with match
• Strong leadership team
• Hybrid Work Schedule
• Fitness Reimbursement
• Competitive compensation

We offer a competitive compensation package commensurate with experience, along with comprehensive benefits and growth opportunities within our firm.

• To apply for this position, please submit your resume, along with a cover letter highlighting your relevant experience and why you are interested in joining our hedge fund. We thank all applicants for their interest, but only those selected for an interview will be contacted.